Administrative Assistant

Administrative Assistant

The Administrative Assistant I provides day-to-day administrative support to a department. Responsibilities include organizing department functions and meetings, responding to questions about company policies, maintaining records, and supporting employees, visitors, and customers.

Responsibilities

• Answer telephones and assist customers, employees, and visitors professionally.
• Coordinate new-hire onboarding and maintain employee and facility documentation.
• Enter data, prepare documents, and manage filing and record-retention procedures.
• Organize meetings and provide meeting preparation and support.
• Track timesheets and attendance and assist with payroll processing.
• Order supplies and receive and distribute mail and packages.
• Prepare expense reports and provide reception and front-office support.
• Assist with other day-to-day departmental administrative needs.

Qualifications

• High school diploma or equivalent required; college education is a plus.
• Basic knowledge of Microsoft Office and office practices.
• Strong written and verbal communication skills, including spelling, grammar, and composition.
• Ability to multitask, use internet and online tools, and type 60 words per minute.
• Ability to file records alphabetically and numerically.
• Professional, courteous communication in person and by telephone.

Preferred Experience

• Microsoft Office applications, payroll or timekeeping systems, SharePoint, Workday, or similar business systems.
• Experience in a manufacturing, warehouse, or distribution environment.