Events and Operations Assistant

Events Operations Assistant

Point Loma Nazarene University is seeking a highly organized and collaborative Events Operations Assistant to support the day-to-day operations of the School of Nursing. This role serves as a central resource for faculty, students, prospective students, and community partners by coordinating events, communications, academic operations, and administrative processes that contribute to the success of the School of Nursing. Working closely with the Dean and faculty leadership, the Operations Assistant helps create an exceptional experience for students and visitors while ensuring departmental operations run efficiently. The ideal candidate enjoys balancing multiple priorities, thrives in a collaborative environment, and is passionate about supporting nursing education through exceptional organization, communication, and service.

Salary: Pay range $20.91 - $22.58. Actual salary offered is determined by the candidate's experience, education, skills, and other factors, including internal equity and university funding resources.

Job Status: Full time.

What We're Looking For

• Passion for supporting student success and healthcare education through exceptional operational support
• Strong organizational and project coordination skills with exceptional attention to detail
• Experience coordinating events, meetings, or academic programs from planning through execution
• Excellent written and verbal communication skills with the ability to engage professionally with faculty, students, and external partners
• Experience creating or managing digital communications, websites, or social media platforms
• Ability to manage multiple priorities while maintaining a high level of accuracy and customer service
• Strong technology skills with the ability to quickly learn new software and institutional systems
• Collaborative mindset with the ability to build positive working relationships across departments
• Self-motivated with strong initiative and excellent follow-through
• Knowledge and experience working with a diverse population is preferred

What You'll Be Doing

• Coordinate the planning and execution of School of Nursing events, workshops, program immersions, ceremonies, and departmental meetings
• Manage event logistics including scheduling, room setup, supplies, catering, communications, and day-of-event coordination
• Maintain inventory and supplies supporting departmental events and program activities
• Manage the School of Nursing master calendar to support effective planning and coordination
• Maintain and update the School of Nursing website and social media platforms to promote programs, events, and student engagement
• Assist in developing marketing materials and communications supporting student recruitment and departmental initiatives
• Maintain faculty curriculum vitae and other departmental records
• Maintain departmental documents including syllabi, handbooks, meeting minutes, continuing education records, and student program materials
• Support admissions and scholarship processes by maintaining tracking information and assisting with administrative workflows
• Coordinate classroom, event, and meeting scheduling using Coursedog and other university systems
• Maintain departmental communications and resources through the MyPLNU platform
• Coordinate activities supporting student representative organizations and student engagement initiatives
• Facilitate campus visits and informational experiences for prospective nursing students
• Provide administrative support for clinical placement activities and operational projects as needed
• Assist with accreditation reporting by gathering and organizing required documentation and supporting committee work
• Provide administrative support for departmental committees including Alumni, Scholarship, Pinning Ceremony, and other School of Nursing initiatives
• Perform additional duties and special projects as assigned

Qualifications

Required Qualifications:

• Minimum of two years of professional experience in office administration, event coordination, program administration, marketing communications, or related fields
• Strong written and verbal communication skills
• Excellent organizational, project coordination, and time management abilities
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy
• Strong computer proficiency and ability to quickly learn specialized systems and software
• Experience utilizing Microsoft Office or Google Workspace applications
• Evidence of Christian commitment and active church involvement. In addition, staff agree to live in agreement with PLNU's Community Life Covenant.
• The job offer is contingent on the successful completion of a background check. PLNU will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.

Preferred Qualifications:

• Bachelor's degree or equivalent professional experience
• Experience working in higher education, healthcare, or academic program administration
• Experience coordinating events or managing logistics
• Experience managing social media platforms, website content, or digital communications
• Experience using Coursedog, Google Workspace, MyPLNU, or comparable enterprise systems
• Experience supporting accreditation, academic operations, or student services

Physical Requirements

• Work is primarily sedentary and may require sitting for extended periods of time
• Frequent use of computer equipment including keyboard, mouse, and monitor
• Ability to read documents, email, reports, and other correspondence in digital and printed formats
• Ability to communicate effectively with others in person, by phone, and through digital communication platforms
• Ability to stand, stoop, push, pull, and lift up to 25 pounds while supporting event setup, supply management, and departmental operations

At PLNU, we believe in pursuing calling together. Deep and meaningful relationships between students, faculty, and staff is vital in nurturing our shared community and expressing God's love. We are looking for enthusiastic candidates to join us in empowering our students to reach their greatest personal, spiritual and professional potential.

Point Loma Nazarene University does not discriminate on the basis of race, color, national origin, sex, age, disability or status as a veteran in any of its policies, practices or procedures.