Office Administrator

Office Administrator | Long-Term Opportunity

Insight Global is seeking an Office Administrator that will support a large corporate office onsite in Cincinnati, OH as the administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.

As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

Essential Functions include but not limited to:

Office & Facilities Support

• Manage office supplies, snacks, and inventory
• Maintain common areas and coordinate office upkeep
• Partner with building management and vendors for facility needs
• Support office equipment, IT, shipping, mail, and deliveries
• Assist with workplace safety and compliance programs

Administrative & Financial Support

• Track invoices, purchase orders, and vendor expenses
• Support procurement activities and expense reporting
• Assist leaders with spreadsheets, reports, and utilization tracking
• May serve as timecard administrator

Meetings, Events & Visitors

• Prepare conference rooms, catering, and office setup for executive visits
• Coordinate office events, holidays, and meetings
• Manage visitor experience (front desk coverage, guest check‑in, phone coverage)

People & Project Support

• Assist with new hire onboarding, I‑9s, equipment setup, and offboarding
• Support project teams with document control, records management, and reporting
• Assist with project coordination, contracts, workflows, QA reviews, and task tracking
• Provide occasional support for remote offices

Required Experience:

• 3+ years of experience as an Office Administrator, Office Manager, or similar corporate office role
• Experience supporting an office of 30+ employees (not just an individual)
• Invoicing experience – tracking purchase orders, submitting invoices for project vendors, etc.
• Experience with facilities management (i.e. ordering office supplies, inventory, facilities management coordination, etc.)
• Strong time management, prioritization, and follow‑through
• Polished, professional, warm, and welcoming presence
• Tech‑savvy and comfortable juggling multiple priorities

This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals’ relevant experience in the range of $60,000-68,000/year.

Benefits are available starting day one, including medical, dental, vision, HSA/FSA options, with 401(k) eligibility after 90 days.