Fixed Operations Warranty Clerk

Fixed Operations Warranty Clerk

The Fixed Operations Warranty Clerk will support Mazda, Ford, Toyota & Chevy by closing out warranty repair orders, processing warranty payments, communicating with Warranty Administrators regarding claims we were either not paid for, as well as over/under payments and maintaining accounts within the Dealer Management System.

Core Responsibilities

Daily

• Close warranty repair orders for Mazda, Ford, Toyota & Chevy
• Post warranty payments for Mazda, Ford, Toyota & Chevy in DMS

Weekly

• Review open RO report and ensure they are closed in a timely manner
• Review accounts within DMS

Monthly

• One on One with Fixed Operations Team Lead

Month-End

• Ensure all open RO's that can be closed for the month, are closed

Quarterly

• Review accounts with Fixed Operations Team Lead

Year-End

• Review all accounts by end of January to ensure they are ready for audit
• If any 12th month adjusting entries need to be completed, this needs to be communicated to Fixed Operations Team Lead by Dec 31st.
• Ensure account transaction descriptions and supporting documentation for bodyshop accounts are saved to the M drive for December GL

Other Responsibilities

• Maintain the integrity of the FTC regulations
• Complies with the employee handbook, company, & departmental policies
• Cross training
• Organizing and maintaining paperwork

Job Requirements

• Strong analytical skills and a sense of urgency
• Previous automotive accounting experience preferred, but not necessary.
• Team player focused on efficiency and accuracy.
• Strong communication skills via email/phone
• Good organization skills with attention to detail
• Critical thinker and effective time manager
• Experience with Microsoft Office/Excel
• High School Diploma
• 2 years of administrative experience

Universal Responsibilities

• Adhere to the Rochester Motor Cars mission, vision and values in all situations.
• Follow and utilize the Rochester Motor Cars philosophy of 1-2-3-4-5.

1. Customer Enthusiasm
2. Employee Satisfaction
3. Financial Performance
4. Market Effectiveness
5. Ongoing Improvement

About Rochester Motor Cars

At Rochester Motor Cars our goal is to be an industry leader and provide unmatched quality automotive products and services. It is our mission to exceed our customers' and employees' expectations and maintain their loyalty for a lifetime.

Competitive compensations and benefits, including medical, dental, paid time-off, STD/LTD, 401k and life insurance are offered to full-time employees.

Additional duties may be assigned by the Fixed Operations Team Lead and job description subject to change at management's discretion.