Legal Assistant I

Administrative Support Specialist

UNITE HERE HEALTH serves over 200,000 workers and their families in the hospitality and gaming industry nationwide. Our desire to be innovative and progressive drives us to develop impactful programs and benefits designed to engage our participants in managing their own health and healthcare. Our vision is exciting and challenging. Please read on to learn more about this great opportunity!

Provide support and assistance to the paralegals and the manager with day-to-day administrative tasks.

Essential Job Functions and Duties

• Identifies information from contracts and enters in the contracts database
• Prepares summary of contracts (extract) for paralegal review
• Produces general correspondence for the contracts group
• Runs and prepares reports from the database and formats data as requested
• Files, scans, copies, faxes, mails, or otherwise distributes documents for use by contract parties and/or Fund departments. Updates employer files accordingly
• Prepares, scans and indexes documents into the Document Management System
• Drafts variance request memos and sends to Trustees. Follows up on Trustee ballots as requested
• Assists in preparation of Trustee reports, including comparing and analyzing reports, identifying discrepancies, researching of issues, data entry, copying, collating
• Monitors contracts database by running reports to identify various processes that need to be completed
• Sets goals and achieve measurable results
• Contributes ideas to plans and achieving department goals
• Exemplifies the Fund's BETTER Values and Professional Effectiveness Dimensions in contributing to a respectful, trusting, and engaged culture of diversity and inclusion
• Performs other duties as assigned within the scope of responsibilities and requirements of the job
• Performs Essential Job Functions and Duties with or without reasonable accommodation

Essential Qualifications

Years of Experience and Knowledge

• 1 ~ 2 years of related experience minimum
• Working knowledge and experience in administrative tasks

Education, Licenses, and Certifications

• Associate's degree or equivalent work experience required

Skills and Abilities

• Intermediate level Microsoft Office skills (PowerPoint, Word, Outlook, OneNote)
• Intermediate level Microsoft Excel skills
• Basic math skills
• Time management and organizational skills
• Communication skills (verbal and written)
• Detail oriented and multi-tasking skills
• Ability to effectively interact with all levels of employees and management
• Manage competing deadlines and multiple projects

Salary range for this position: Salary $39,700 to $44,200. Actual base salary may vary based upon, but not limited to: relevant experience, qualifications, expertise, certifications, licenses, education or equivalent work experience, time in role, peer and market data, prior performance, business sector, and geographic location.

Work Schedule (may vary to meet business needs): Monday ~ Friday, 7.5 hours per day (37.5 hours per week) with potential for hybrid work-from-home arrangement.

We reward great work with great benefits, including but not limited to: Medical, Dental, Vision, Paid Time-Off (PTO), Paid Holidays, 401(k), Short- & Long-term Disability, Pension, Life, AD&D, Flexible Spending Accounts (healthcare & dependent care), Commuter Transit, Tuition Assistance, and Employee Assistance Program (EAP).