Medical Assistant I

Medical Assistant I

Family First Health is seeking a Medical Assistant - Medical Receptionist for a Full-Time position in our Hanover and Gettysburg locations.

Family First Health is a federally qualified health center (FQHC) that is accessible and community minded. We take a beyond healthy approach that goes outside the confines of the doctor's office. As an inclusive health care model, we put everyone first. We want happy, healthy patients who can live better lives in better health. We strive to build a healthy community by being accessible in the communities we serve. Family First Health is proud to offer care to our patients in York, Adams, Lancaster, and Lebanon counties, providing compassionate and comprehensive health services to people seeking accessible and affordable quality care.

At Family First Health, we improve lives in big ways and small ways. From high quality health services and innovative partnerships to daily acts of compassion. Family First Health Center makes a difference in the health and quality of life of the people and communities we serve by:

• providing quality, compassionate primary medical and dental care and social services to those who need it most;
• coordinating care and working with other providers to provide the full range of services our patients need;
• promoting and supporting healthy lifestyles;
• collaborating with others to improve access and break down the barriers of affordability, language and culture; and
• advocating for our patients and the medically underserved.

ESSENTIAL DUTIES AND RESPONSIBILITIES

MEDICAL ASSISTANT:

• Collaborates with other Patient Care Team Members for clinical direction and assistance in accordance with FFH established procedures.
• Reviews and identifies patient medical information to determine wellness needs to enhance the provider's ability to administer comprehensive care, in accordance with the guidelines for the planned patient care initiative.
• In regard to patient care during a visit:
  • Accurately obtains and electronically records all vital information, medication request, allergies and chief complaint, etc., following the rooming of a patient for a patient visit.
  • Prepares exam room and patient for specific visit type, ensuring that the provider is able to conduct the visit immediately upon entry to the room.
  • Ability to perform all orders/instructions as recorded and requested by the provider, in a timely manner. Clearly documents all aspects of patient care in the appropriate chart and/or log using accurate medical terminology and spelling.
  • Accurately prepares and administers medications including insulin, injections and immunizations with peer-checking technique as per standing and/or provider order.
  • Collects, labels and documents samples for laboratory testing following proper laboratory protocol and procedure.
  • Provides educational material to patient to ensure patient understanding of the illness or treatment plan.
  • Follows HIPAA procedures to maintain patient confidentiality and verifies the identity of patients through "active" technique.
• In regard to vaccines:
  • Demonstrates proper handling, storage and maintenance of vaccines.
  • Documents vaccines accurately at all points of record keeping, including reconciliation in electronic record.
  • Responsible for vaccine cold chain to include handling of vaccines.
• Communicates effectively and respectfully with the healthcare team, peers, patients, and families to ensure excellent service and best course of care.
• Supports healthcare team at other sites by reporting to work as needed at the various sites.
• Completes comprehensive incident and patient complaint reports, following FFH policy, as needed.
• Performs nurse visits in compliance with FFH defined policy.
• Maintains proper medical supply inventory in exam rooms, lab and clinical area.
• Performs opening and closing Lab procedures.
• Collaborates with supervisor to identify areas needing improvement to include problem resolution.
• In regard to triage and referral functions for patients:
  • Retrieves documents and responds to patient messages from voice mails.
  • Follows clinical algorithms to determine appropriate response under the supervision of Licensed staff.
  • Assists patients/staff in determining urgency and level of care under the supervision of Licensed staff.
  • Schedules and arranges appointments for patients upon hospital discharge and pre-operatory physicals.
  • Licensed staff will process prescription requests per standard order policy.
  • Sorts and separates urgent from non-urgent labs, x-rays and other test results/clinical documents within the clinical inbox. Follows up with providers on urgent results.
  • Discusses patient clinical information with providers to determine the best course of care.
  • Maintains medication logs as needed within the electronic health record under the supervision of licensed staff.
  • Completes prior authorization forms for patient referrals and medications.
  • Schedule referral appointments within a prescribed network for patients based on the insurance carrier.
  • Coordinates pre-authorizations with the insurance carriers for out of network services and diagnostic studies.
  • Consults with providers in order to provide required information to the appropriate referral offices
  • Contacts patients with referral appointment information when appointment not scheduled at the time of visit
  • Documents completed referral as required within the electronic health record
• Assist organization with meeting requirements to meet meaningful use and patient centered medical home certification.
• Performs all other duties as assigned.

MEDICAL RECEPTIONIST

• Greets and registers patients collecting, within Athenahealth, accurate demographic, insurance information, and first time Self Declare for the reduced fee program in accordance with established policies and procedures.
• Assists patients by delivering excellent customer service while ensuring problem resolution.
• Schedules patient appointments within established scheduling guidelines.
• Staffs the front desk and works with other staff to ensure full coverage of all responsibilities.
• Answers telephones, routes callers, takes messages, and provides routine information to callers.
• Performs various tasks related to end of day and reconciliation of cash drawers.
• Maximizes collections at time of service to patients.
• Researches billing related questions and problems for patients, with assistance of the billing department.
• Demonstrates a working knowledge of health insurances and payor types.
• Processes and classifies documents in the clinical inbox in athenahealth.
• Schedules and reschedules appointments in the workflow dashboard in athenahealth, following established scheduling guidelines
• Processes forms and documents received from patients within a timely manner.
• Complies with all HIPAA rules and regulations.
• Documents patient complaints and incidents as necessary.
• Attends and actively participates in departmental/organizational meetings as required.
• Performs all other duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES

• Successful completion of a Medical Assistant program.
• Current CPR and Narcan certification.
• Knowledge of computer software applications (Microsoft Office Applications, others)
• Knowledge of grammar, spelling, and punctuation as it relates to correspondence necessary to perform essential job functions
• Knowledge of basic arithmetic to make calculations, balance and reconcile figures necessary, and make changes accurately
• Excellent customer service skills
• Skill in operating office equipment
• Ability to critically think which means the ability to think clearly and rationally about what to do or what to believe; understand logical connections between ideas; and identify, construct, and evaluate arguments
• Ability to set positive examples for team members through exceptional work performance including adherence to company policies and processes.
• Ability to work independently and within a multidisciplinary team
• Ability to work in, and respond appropriately to a demanding environment including crisis situations
• Ability to appropriately handle sensitive and confidential information
• Ability to communicate well and in a caring and supportive manner with individuals of all backgrounds.
• Ability to work efficiently and accurately with strong attention to detail
• Ability to sort and file materials correctly by alphabetic or numeric systems
• Ability to establish and maintain effective working relationships with patients, employees, volunteers, and the public
• Ability to be organized, proactive in follow-up and follow-through, and to juggle multiple competing tasks
• Ability to adhere to all Family First Health's policies, processes, and procedures, especially, Code of Conduct, Workplace Conduct,