Records Specialist

Job TitleRecords SpecialistJob DescriptionThe Records Specialist plays a pivotal role in the centralized processing center of the Registrar's Office, specializing in student records for admissions and enrollment processes. They apply expertise in verifying document authenticity according to state and federal guidelines, ensuring compliance with institutional standards. Additionally, they collaborate with various departments to maintain accurate academic records and provide guidance on residency reclassification requirements.Salary: Starting at 41kEssential FunctionsDemonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community.Provide specialized support for student records, serving as a subject matter expert in areas such as transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications, and Degree Verify requests.Apply specialized knowledge to verify the authenticity of documents according to state and federal guidelines.Identify and resolve routine discrepancies in student records, escalating complex matters to senior colleagues for resolution.Facilitate the management of student records to maintain compliance with state, federal, and institutional standards, making necessary adjustments as required.Partner with departments statewide to ensure adherence to and implementation of appropriate protocols related to student records.Utilize various online applications to verify and maintain the accuracy of academic records efficiently.Provide guidance on acceptable forms of evidence to establish domicile and meet residency reclassification requirements.RequirementsMay be required to take National Student Clearinghouse Training or Texas Higher Education Coordinating Board Reporting training due to responsibilities.CompetenciesProficiency in maintaining and organizing student records.Ability to verify document authenticity according to guidelines.Skill in identifying and resolving discrepancies in student records.Ability to collaborate effectively with departments to ensure compliance.Proficiency in using online applications for record-keeping.Knowledge and expertise in areas such as transcript printing and enrollment verification.Understanding of residency requirements and ability to provide guidance.Education/Experience/Knowledge/SkillsAssociate's Degree, Bachelor's Preferred. Exceptional experience may be considered in lieu of educational requirements. 1-3 years of experience in student records management, higher education, or a related field.Equal Opportunity EmployerTexas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, or veteran status in employment, educational programs and activities, and admissions.Employment Eligibility VerificationIf hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.Background ChecksA criminal history background check will be required for the finalist(s) under consideration for this position.