AP Specialist - Orlando, FL

Accounts Payable Specialist - Orlando, FL

Our client is seeking an experienced Accounts Payable Specialist to join their growing accounting team in Orlando. This is an excellent opportunity for someone who understands the full accounts payable process from invoice review through payment processing and enjoys working in a collaborative, team-oriented environment.

The ideal candidate is detail-oriented, possesses strong critical-thinking skills, and can quickly learn new processes while maintaining accuracy and accountability.

What You'll Do

Full-Cycle Accounts Payable

• Review, verify, and process invoices with proper approvals.
• Match invoices to supporting documentation and ensure payment accuracy.
• Prepare and process payments via check, ACH, and wire transfers.
• Monitor payment schedules and due dates to ensure timely vendor payments.
• Reconcile vendor statements and resolve discrepancies.
• Set up and maintain vendor records and W-9 documentation.
• Process employee expense reimbursements.
• Assist with 1099 reporting and year-end AP activities.

Project & Development Support

• Review and code vendor and subcontractor invoices.
• Assist with construction/project draw documentation and supporting schedules.
• Verify invoice accuracy and ensure documentation compliance.
• Support audits by providing requested accounts payable documentation.
• Review documentation and identify discrepancies or errors before processing.

Vendor & Internal Communication

• Communicate professionally with vendors and internal stakeholders regarding invoice and payment issues.
• Work closely with accounting leadership and team members to support departmental goals.
• Maintain organized electronic and physical AP records.

Qualifications

Required

• 2+ years of full-cycle Accounts Payable experience.
• Experience processing payments, including: checks, ACH payments, wire transfers.
• Strong understanding of invoice approval workflows and payment controls.
• Demonstrated critical-thinking and problem-solving skills.
• Basic to intermediate Microsoft Excel skills.
• Strong attention to detail and organizational skills.
• Ability to work independently while collaborating effectively with a team.

Preferred

• Experience with Yardi or other accounting/ERP systems.
• Exposure to construction, real estate development, or project-based accounting environments.
• Experience reviewing draw documentation, lien waivers, or project invoices.