Administrative Assistant - 10 Month

Administrative Assistant

The Shawano School District has an opening for an Administrative Assistant in its main office at the middle school. This is a full-time, 10-month position. We are seeking a highly organized, student-centered, and service-oriented professional to join our team as a Building Administrative Assistant. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping a school running smoothly. As a key member of our front office team, you will play an essential part in ensuring daily operations are efficient, welcoming, and aligned with our commitment to students, families, and staff.

We invite student-focused, detail-minded, compassionate individuals to apply! Can you envision how your contributions will drive the success of the district and support our community? Come be a part of a team that is integral to the success of our students and staff. As a member of the Shawano School District, you join a culture that: Ensures a safe and secure environment for students and staff Takes pride in our work Ensures students have a Future Ready Learning environment focused on experiences that prepare them for the world they will lead in Our School District The Shawano School District is committed to inspiring and preparing students to be future-ready by engaging, empowering, and educating every student, every day, "The Hawk Way." The district believes in fostering a supportive and inclusive environment built on strong home, school, and community partnerships, where all students can thrive and achieve success. With a focus on continuous improvement, accountability, and positive relationships, the district prioritizes professional development, effective communication, and the use of best practices and technology in education. Its guiding principles emphasize sustainable budgeting, staff retention, student-centered instruction, and a commitment to well-rounded student experiences through diverse extracurricular programs.

The Shawano School District includes four schools early elementary, intermediate, middle and high schools and the district office. Our Community Shawano is a vibrant and growing city in northeastern Wisconsin. Shawano offers small-town charm and community spirit, with easy access to larger urban areas like Green Bay and the Fox Valley. Our community offers high-quality schools, numerous parks, scenic trails, and a revitalized downtown, all contributing to its strong sense of community and economic vitality. The city is nestled along the Wolf River and near Shawano Lake, providing abundant opportunities for water recreation. Shawano places a strong emphasis on education, with excellent public and private schools, a regional center for Northeast Wisconsin Technical College, and nearby access to the College of Menominee Nation. Shawano: a great place to work, play, and live.

Role Responsibilities Your primary responsibility is to manage student safety and attendance. You will be interacting with students, parents, volunteers, teachers, and staff on a daily basis - including student attendance management, visitor logs, bus company communications; Monitoring front door security and visitor logs is a top priority and will be key to ensuring the safety of students. You may be asked to distribute student medications as needed to assist the school nurse. You will be supporting the district registrar with building level student information as needed, maintaining safety plan information and documents for the school building. Assisting with special school events, year start up, and year end activities will be part of your role.

Role Requirements As the ideal candidate, you will have an Associate's degree or post-secondary courses in a field related to administrative/secretary support or similar. Your experience will include maintaining a positive and welcoming work environment. Having previous school or general office management experience is beneficial. Having an eye for detail and strong organizational skills are a must. You should have strong communication skills in order to facilitate appropriate messaging through students, parents, volunteers, teachers, staff, and administration. Regular and prompt attendance alongside maintaining confidentiality is expected in this role. Having Microsoft and Google application knowledge is highly desirable.

Wage and Benefits Shawano School District is hiring hardworking and dedicated individuals who value Learning Living Leading The Hawk Way. We offer appealing wages based on skills and qualifications, alongside a healthy benefits package. We are committed to the success and wellbeing of our employees, which is why we offer a variety of Hawk Way advantages and benefits, including: Health, dental, and vision insurance; Voluntary Life and other insurance benefits Employee Assistance Program District-paid short term disability, long term disability, and basic life insurance plans. Paid time off benefits Exceptional Wisconsin Retirement System Contribution