Grant and Contract Manager/Officer

Job Description

Job Description

Company DescriptionThe Center for Health Care Strategies (CHCS) is a policy design and implementation partner devoted to improving outcomes for people enrolled in Medicaid. We connect people and ideas to spark insights, build expertise, strengthen leadership, and spread innovations. Across sectors and disciplines, we support our partners to make more effective, efficient, and equitable care possible. The passion, expertise and creativity of CHCS’ staff make our work possible. We are dedicated to building a workplace that values the perspectives of and provides a sense of belonging to all individuals. Position Overview

CHCS is seeking a Grants and Contracts Officer to join its Finance team. This position will support the administration of grants and contracts, ensuring compliance with guidelines, and contributing to the successful execution of funded projects. The ideal candidate will have a background in grants and contracts management, coupled with paralegal experience to assist in the review, negotiation, and administration of legal agreements. 

This full-time, exempt, mid-level position will report to the Senior Grants and Contracts Officer and is based in the CHCS office, near Princeton, NJ. CHCS is operating on a hybrid schedule, with one day in the office and four days remote. Local candidates are desired; remote candidates outside of the NJ/PA/NY area will be considered but will be required to travel to the home office periodically. Primary Responsibilities

• Proposal Preparation Support to Program Staff :
  • Collaborate with project teams to gather necessary information for grant and contract proposals.
  • Prepare and assemble required compliance documents to be included in grant proposal submission in accordance with application guidelines.
  • Support Senior Grants and Contracts Officer with Federal Acquisition Regulations (FAR) review 
• Grant and Contract Management :
  • Generate Subcontract Agreements, Grants and Amendment letters in Salesforce: obtain appropriate approvals, maintain records and organizational data in Salesforce. 
  • Manage outgoing grants and subcontracts throughout the contract lifecycle.
  • Provide preliminary grant/contract review as needed to identify terms and flag discrepancies.
• Documentation and Record Keeping :
  • Ensure Staff compliance with funder Confidentiality, NDA and Publicity terms. 
  • Solicit Business Size Classifications from new Subcontractors/Consultants and record/maintain data in Salesforce.
  • Manage Staff Assignments in Salesforce.
  • Assist in monthly review of expired contracts and perform contract closeout when required.
  • Maintain active State Registrations and State Registered Agents: Register new States as needed and record data in a Master file. 
  • Maintain master Certificates of Insurance and update as needed. 
• Support Director of Program Finance with :
  • Upload funder invoices and Financial Reports into Salesforce.
  • Contact funder for payment status when needed.

Core Competencies/ Requirements

• Minimum of 3 – 5 years in grants and contracts management, preferably within a non-profit setting. 
• Excellent communications skills: ability to write effectively and communicate tactfully both internally and externally.
• Superior organizational skills, meticulous attention to detail, follow-through and the ability to multi-task and meet deadlines in a fast-paced environment.
• Possesses experience reviewing and analyzing contract documents for accuracy, performance risk, and compliance with contract terms and conditions.
• Ability to work both independently and collaboratively with other team members.
• Maintain confidentiality.
• Ability to exercise a high degree of judgement and prioritize work accordingly in a fast-paced environment.
• Strong analytical thinking and problem-solving skills.
• Strong interpersonal skills, including the ability to interact effectively with internal team members and external vendors and funders.
• Experience with grant and contract compliance is preferred.
• Federal Acquisition Regulations (FAR) knowledge is preferred.

• National Contract Management Association (NCMA) certification (e.g., CPCM, CFCM) is preferred.
• Paralegal certificate or equivalent paralegal experience is preferred.
• Experience with grant management software, such as Salesforce is desirable.
• Familiarity with Microsoft Office and Zoom is required.

Physical Requirements/Working Conditions CHCS operates a hybrid environment, with one day in the office and four days remote for local employees. The employee will perform job duties in a business office or business home office environment. Minimum Internet speed required for home office environment is 15 Mbps download speed and 10 Mbps upload speed. Tasks are generally carried out with no specific or unusual physical or environmental demands. This role requires the ability to operate a computer for extended periods of time with standard office equipment. The position may be required to attend meetings, both on- and off-site, via phone, videoconference or in person. We are committed to creating an inclusive workplace and will consider reasonable accommodation to assist qualified individuals with disabilities to perform the essential functions of this job. Salary and Compensation

At CHCS, our employees are at the heart of everything we do. Our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to: 

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plan 
• Medical and Prescription Drug Insurance 
• Dental and Vision Insurance 
• Disability and Life Insurance 
• Paid Parental Leave
• Flexible Spending Accounts
• Community and Volunteer Opportunities
• Employer Assistance Program
• ….and more!

Salary Range: $78,107 - $121,067. The final salary offer will be determined based on various factors, including the candidate’s relevant experience, specialized skills, and responsibilities. We typically hire new team members at the introductory portion of this range to allow for future growth and progression within the role. 

To Apply

Interested candidates should submit a cover letter, resume , and salary requirements to CHCS’ Career Center with. No telephone inquiries please. The cover letter should include the following elements:

• Why you are interested in the Grants and Contracts Officer position.
• Any additional professional and/or personal experience that informs your qualifications for the position that otherwise is not obvious from your resume.
• Your salary requirements for the position.

If you require a reasonable accommodation for a disability to complete a job application, pre-employment testing, or a job interview, or to otherwise participate in the hiring process, please contact CHCS’ Human Resources Team at View email address on us.fitly.work or View phone number on us.fitly.work (voice)/711 for TTY.

This description is not intended to limit the responsibilities of a prospective employee to the duties listed above. Responsibilities may vary based on company and individual capabilities.

The Center for Health Care Strategies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, and any other characteristic protected by federal, state or local laws.