AR Assistant

Accounts Receivable Assistant (Full-Time)

Responsible for ensuring accuracy and efficiency of operations, processing and monitoring incoming/outgoing payments, and securing revenue by verifying and posting receipts. Provides financial, administrative, and clerical support by recording payments for goods and services and resolving any discrepancies according to established policies and procedure, in an accurate and timely manner.

Reports to: Accounts Receivable Manager

Supervisory Responsibilities: None

Duties and Responsibilities:

• Assist in receivable billing and transaction documentation, including receiving quantities, reviewing TXDOT estimates, and submitting Material on Hand.
• Make additions and deductions for Material on Hand for each month based on invoices received and work completed.
• Create and submit forms needed for payment, waivers, payment applications and invoices.
• Create subcontractor billing sheets from contractor's payments and collecting backup from subcontractor.
• Make calls or send emails to collect on payments not received.
• Set up new jobs with a billing sheet, invoice, and contract revisions spreadsheet.
• Review for additions to contracts from change orders, quote letters, and extra work invoices. Update billing and contract revisions.
• Create extra work invoices for items outside of contract scope and submit for payment.
• Print and update job cost report as available.
• Assist with yearly audit by compiling information and collecting required communication from customers.
• Manage and archive digital and physical files as necessary.

This job description is intended to describe the general nature and level of work performed by people assigned to this position. The job description is not intended to be an exhaustive list of responsibilities, duties, and skills required.

Required skills and abilities:

• Knowledge of general accounting principles, regulatory standards, and compliance requirements.
• Proficiency in MS Office including editing documents, sending and receiving emails, and participating in virtual meetings.
• Proficiency in MS Excel including the ability to operate spreadsheets.
• General computer skills and ability to work with business systems.
• Ability to calculate, post, and manage accounting figures and financial records.
• Excellent analytical, problem solving, and decision-making skills.
• High degree of accuracy, attention to detail, and confidentiality.
• Knowledge of bank reconciliation, cash handling, and deposits.
• Demonstrates a sense of urgency and ability to meet deadlines while remaining organized.
• Ability to work independently or as a team member.

Education and Experience:

• High School Diploma required.
• Bachelor's degree in Accounting, Finance, or similar degree preferred.
• 3-5 years experience in accounts receivable or similar role desired.
• Construction accounting experience preferred.

Physical Requirements:

This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand, as necessary. MICA Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or protected Veteran status. Candidates must possess authorization to work in the United States. MICA Corporation will not sponsor or transfer visas for US work authorization. Third Parties Resumes submitted without current/valid vendor agreement will become property of MICA Corporation. Recruiting/staffing firms may not contact hiring managers directly