Construction Project Assistant

Construction Project Assistant

McMillen, Inc. is looking for a Construction Project Assistant to join the Construction team in our Dallas, TX office. This role supports daily construction operations in a fast-paced environment and is responsible for assisting with project specific paperwork, reporting, preconstruction, job start-up, and closeout efforts. This role is ideal for a highly organized, proactive professional who enjoys variety in their workday.

All Construction Division offers of employment are contingent upon the successful completion of a background check and drug screen. In accordance with client requirements, security clearance is required and is determined based on background check results.

McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don't look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they're proud of.

We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States, Canada, Europe, and beyond, we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality.

Essential Duties and Responsibilities:

• Understands pre-construction and construction processes.
• Reads, analyzes, and identifies scopes of work on construction plans, specifications, and contract documents.
• Creates, organizes, and updates project files to ensure consistency and efficiency.
• Collaborates with the accounting department on behalf of the project teams to review and approve invoices by matching invoices to the schedule of values from vendors and subcontractors.
• Logs, tracks, and processes RFIs and submittals, ensuring all changes are routed to the proper field.
• Collects, tracks, and verifies partial and final lien waivers from subcontractors and vendors.
• Assists in issuing POs, processing invoices, and matching costs against the budget to prevent overspending.
• Coordinates new project start-up, month-end reporting, and project closeout.
• Understands Davis Bacon and Prevailing Wage with the ability to source wage rates and navigate appropriate websites.
• Assists project teams with supply ordering to include safety signage, PPE, drug testing kits, etc.
• Maintains strong working relationships with project teams, subcontractors, and vendors.
• Follows direction from Project Managers and incorporates feedback as needed.
• Ability to travel on an as needed basis to project sites or company events.
• Regular, predictable attendance is required.
• Ability to get along and work effectively with others.

Education & Experience:

• Associate's degree (A.A.); or five to seven years related experience supporting construction project teams in a fast-paced environment; or equivalent combination of education and experience.
• Proficient in Microsoft 365, including Excel, Word, PowerPoint, SharePoint, Forms, and Teams; and Smartsheet. Experience with HeavyJob/HeavyBid preferred.
• Exceptional verbal and written communication skills with a polished, professional demeanor, and ability to interact professionally across all levels of the organization.
• Strong problem-solving skills with the ability to exercise sound judgement under pressure and pivot rapidly, without direct supervision.
• Outstanding organizational skills with the ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment while maintaining exceptional attention to detail and accuracy.

Compensation Package:

• Pay Range: $71,000 - $89,000 (DOE)
• Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, HSA, EAP, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please.