Assistant Community Association Manager

About the Role This is a hands‑on operational and administrative role within a residential condominium community. The Assistant Community Association Manager works closely with senior leadership to oversee daily building operations, staff management, and financial administration — with a defined path to become the building's General Manager within 3–5 years. This is a role for someone who wants to own a building, not just support one. Growth Path This role is explicitly designed as a development track. The successful candidate will expand their scope over time — taking on greater budget authority, vendor relationships, and Board‑facing responsibilities — with the goal of stepping into a General Manager or Community Association Manager role within 3–5 years. We invest in professional development (CAI memberships, certifications, and ongoing training) to support that trajectory. Compensation & Benefits $65,000 – $70,000 per year Health, dental, and life insurance 401(k) with employer matching Paid time off Professional development support (CAI memberships, coursework, or relevant certifications) What You’ll Do Directly manage housekeeping staff: scheduling, performance reviews, coverage planning, and documentation of any disciplinary actions Establish and enforce cleaning standards through regular inspections and measurable performance metrics Communicate operational instructions and coaching to staff in conversational Spanish Support the end‑to‑end invoice lifecycle: receipt, review, approval within delegated authority limits, payment initiation, and audit trail maintenance Execute accounts payable for all Board‑approved expenditures; maintain payment schedules and cash flow awareness Receive, log, and track on‑site accounts receivable, including owner payments for Association Rental Parking Spaces Monitor expenditures against the approved budget in real time and flag variances proactively Assist in the development and review of the annual operating budget Track delinquent accounts and report status to the General Manager on a defined schedule Support administration of association IT and data systems, ensuring data integrity and day‑to‑day operational continuity What We’re Looking For (Required) 2–4 years of experience in community association management, property operations, or a closely related administrative/operations role Bilingual English/Spanish — conversational fluency required for staff communication Foundational experience with accounts payable, invoice processing, or financial record‑keeping Ability to work within Board‑approved budgets and follow delegated authority structures Proficiency with property management or accounting software (e.g., TOPS, Yardi, QuickBooks, or similar) Strong organizational and documentation skills — audit trails, payment records, and reporting matter in this role Ability to handle staff performance and HR situations professionally and with appropriate documentation Nice to Have Prior exposure to HOA or Condominium Board operations Familiarity with delinquency tracking and collections processes CAI (Community Associations Institute) coursework or interest in certification Location On‑site — Falls Church, VA 22041. This is a fully in-person role. #J-18808-Ljbffr HOATalent