Administrative Assistant (Data & Document Coordination)

Administrative Assistant (Data & Document Coordination)

ACE Controls – Humble, TX (On-Site)

$18–$21 per hour | Full-Time

About ACE Controls

Established in 2005, we have a strong reputation in industrial control panel design, fabrication, and system integration. We partner with leading companies across water & wastewater, food & beverage, and industrial manufacturing.

Our team takes pride in delivering high-quality work through precision, accountability, and collaboration. We offer a supportive, team-oriented environment where individuals who value organization, accuracy, and reliability can thrive and make a meaningful impact.

Position Overview

We are hiring an Administrative Assistant to support our team, keeping documents organized, data accurate, and daily administrative operations running smoothly.

This role is a great fit for someone who:

• Thrives in structured, detail-oriented work

• Can adapt quickly to changing priorities in a fast paced environment

• Has experience supporting technical or project-based teams

This is not a project management or highly technical position. This position focuses on organization, coordination, and administrative support.

Key Responsibilities

• Organize and maintain project files, documentation, and records

• Keep internal systems updated with accurate data and project information

• Track and update document status, revisions, and deadlines

• Review documents for completeness and accuracy before sharing

• Assist with preparing project documentation and deliverables

• Enter and manage data in internal systems (ERP or similar)

• Provide general administrative support, including:

• Answering phones and emails

• Supporting office coordination

• Handling day-to-day administrative tasks

Required Qualifications

• High school diploma or equivalent

• 2+ years of experience in:

• Administrative support

• Data entry

• Office coordination

• Strong skills in:

• Microsoft Office Suite; specifically Excel, Word, Outlook

• Basic document handling (PDFs, file organization)

• High attention to detail and accuracy

• Strong communication and follow-through

• Comfortable with repetitive, process-driven tasks

Preferred Experience

• Experience in manufacturing, construction, engineering, or office support environments

• Familiarity with:

• Project-based administrative work

• ERP or internal tracking systems

• Working with structured documentation

Compensation & Benefits

• $18–$21 per hour (based on experience)

• 90% employer-paid medical, dental, and vision insurance

• Paid time off and company holidays

• Health Savings Account (HSA) with company contributions

• 401(k) with company match (up to 4%, immediate vesting)

Additional Information

• Full-time, on-site role in Humble, TX

• Direct hire only (no C2C / Corp to Corp or agencies)

ACE Controls is an Equal Opportunity Employer. Employment is contingent upon eligibility to work in the United States and successful completion of background requirements.

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