Administrative Assistant

A bit about us:

This is a unique opportunity to play a pivotal role in a fast-paced, challenging environment, where you will be responsible for overseeing all office operations, ensuring smooth workflow, and providing consultative support to the team.

Why join us?

• Career Advancement Opportunities

Job Details

Responsibilities:
1. Oversee and manage all office operations within the construction industry, ensuring efficiency and productivity.
2. Handle A/R duties, including invoicing, collections, and reporting.
3. Manage and negotiate contracts, ensuring compliance with all terms and conditions.
4. Provide consultative support to the team, offering guidance and advice on best practices and industry standards.
5. Develop and implement office policies and procedures, promoting a positive and productive work environment.
6. Coordinate with other departments to ensure seamless operations.
7. Handle administrative tasks as needed, including scheduling, correspondence, and record keeping.
8. Manage and maintain office equipment and supplies, ensuring all resources are available as needed.
9. Monitor office expenses and budget, making necessary adjustments to optimize cost-effectiveness.
10. Provide leadership and direction to office staff, fostering a team-oriented environment.

Qualifications:
1. Minimum of 5+ years of experience in office management.
2. Proven experience in A/R duties, including invoicing, collections, and reporting.
3. Extensive experience in contract management and negotiation.
4. Excellent leadership and team management skills.
5. Strong understanding of office management procedures and best practices within the construction industry.
6. Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively.
7. Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organization.
8. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
9. Strong problem-solving skills, with the ability to think critically and make sound decisions.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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