Office Administrative Associate

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact View email address on click.appcast.io. If you have questions while submitting an application, please review these frequently asked questions. Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. Job Title: Office Administrative Associate Department: Dentistry | Dental Hygiene About the Division The Division of Dental Hygiene at The Ohio State University College of Dentistry is seeking an Office Administrative Associate to support its academic programs and operations. The Division includes: Two undergraduate programs One graduate program Both in-person and asynchronous online instruction The program prepares students to join dental health teams focused on oral health and disease prevention. Notably, it is: The only dental hygiene program in Ohio affiliated with a dental school The only program in the state offering a master’s degree in dental hygiene Position Summary The Office Administrative Associate provides high-level administrative support to the Chair of the Division of Dental Hygiene. This role requires independent judgment, discretion, and the ability to manage both routine and complex administrative functions with minimal supervision. Key Responsibilities Support the Division Chair in daily operations and strategic initiatives Ensure timely completion of division goals, projects, and deadlines Represent the Chair and Division to: College leadership Students External organizations and community partners Research & Reporting Research and analyze the following to provide recommendations and updates to the Division Chair: Programs Policies and procedures Operational data Prepare and maintain reports and documentation using network and cloud-based systems Budget & Financial Processes Monitor and manage division budgets across multiple funding sources in conjunction with the Chair Initiate financial transactions, including: Spend authorizations Travel arrangements Expense reimbursements Scheduling & Coordination Manage the Chair’s calendar and meeting schedules Coordinate complex meetings involving multiple stakeholders Maintain shared calendars for classrooms and conference spaces Office & Program Support Perform advanced administrative tasks, including: Document preparation and collaboration File and data management in cloud-based systems Handling confidential information Support personnel and documentation processes Assist in program planning and clinical exam coordination Provide guidance and task direction to coworkers Assist faculty with classroom technology issues Assist the Chair and any Search Committee Chair with faculty recruiting including: Meeting organization Interview scheduling Compliance documentation tracking through web based tracking services and committee and college-wide surveys Communications & Compliance Manage division website and social media presence Compile and update materials, including: Clinic manuals Booklists Published resources Events & Special Projects Plan and coordinate division events and activities Collaborate with other departments on shared initiatives Facilitate logistics for special events and programs Additional Duties Identify and implement process improvements Perform other duties as assigned Target Pay Range: $21.35 - $27.88 (based on education and relevant experience) Additional Information: Minimum Qualifications: High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred. Location: Postle Hall (0024) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions. The university is an equal opportunity employer, including veterans and disability. At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including: • Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost. • Paid time off, including sick and vacation time and 11 holidays. • State retirement plan or an alternative retirement plan, both with generous employer contributions. As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you. Review the Frequently Asked Questions for details on using Workday and submitting your application.