Schedule B - Robotics Team Advisor (Elementary)

Robotics Team Advisor

Reports to: Building Principal, Northwest Elementary School

Beginning: 2025/2026 School Year

Overview: Serve as Robotics Team Advisor for an elementary school by coordinating and overseeing FIRST Lego League, Jr. (Kindergarten-2nd grade students) and FIRST Lego League (3rd-5th grade students).

Responsibilities:

• Pre-Season (May - August)
• Read, understand and follow FIRST Coach/Mentor Handbook.
• Inventory materials and tools and order supplies needed including tri-folds for Core Values poster.
• Create team budget for upcoming year for FLL and JrFLL.
• Obtain sponsorships, write grants, fundraise.
• Recruit mentors/coaches (3 per team), parent volunteers and new students
• Host a team formation meeting in May that highlights the expectations and responsibilities of membership
• Secure all needed forms from volunteers and students and update necessary paperwork for the upcoming season.
• Register and pay for team via FIRST at the current cost of $ 225 per team.
• Order field setup kit the current cost of $75 once registration is paid (FLL only)
• Schedule outreach activities to promote STEM opportunities and inspire others to join.
• Organize and hold "kickoff" event for new challenge with solid understanding of current years' theme.
• Establish a snack/beverage rotation for parents
• Build Season (September - December)
• View challenge videos of Project, Core Values, and Robot with students and coaches
• Set build schedule in accordance with coaches and teacher's availability.
• Organize and assign volunteer as needed.
• Order additional robot supplies and project materials needed for current challenge theme.
• Oversee team design and programming of robot and provide resources as needed
• Take photos of each team member and coaches and print them for Core Values poster
• Obtain and organize sponsor logos for current year's t-shirt design and communicate with graphic artist
• Design and order team t-shirts by making modifications as needed
• Oversee the documentation of the design/build of robot using an engineering notebook.
• Schedule and register for applicable competition event.
• Facilitate practice of judges interviews and project challenge presentations.
• Conduct team building experiences and print photos for Core Values poster
• Assist students with project research as needed
• Facilitate the electronic sign up of students on and create electronic roster
• Order team swag and/or spirit items, such as hats, in preparation for competition
• Competition Season (November - December)
• Coordinate travel for team members and parents if needed
• Facilitate payment for competition event.
• Secure and bring all needed forms for competition events.
• Bring robot equipment, pit supplies, and project supplies to and from events.
• Attend all FIRST team events and competitions.
• Coach students through the judging process during competition.
• Facilitate semi-pro group photos of team
• Post-Season
• Thank sponsors, mentors, parents.
• Organize team banquet.
• Student recognition/Team awards.
• Organize any post season robotics demonstrations.
• Coordinate with other HPS Robotics Team Advisors as needed.
• Support curriculum integration, as needed.
• Serve on Robotics Advisory Board, as needed.
• OTHER DUTIES AS ASSIGNED.

Wage: Stipend, per HEA Master Agreement