Receiving Administrator

Job Description

Job Description

Company Classification: Furniture Manufacturer

Receiving Administrator

Offered By:

Open Plan Systems 4700 Deepwater Terminal Rd. Richmond, VA 23234

Company Description:

Open Plan Systems is a leading manufacturer of quality manufactured office products, but at a fraction of the cost of larger manufacturers. In addition, we are also a leading distributor of seating, storage and accessories. We are passionate about keeping our customers satisfied by providing them with unparalleled service, quality and savings. Open Plan Systems is located in Richmond, Virginia; established in 2001. Our showroom, and administration building cover 400,000 square feet and our manufacturing center covers 10.8 acres' we continue to keep growing! Open Plan Systems ships its products nationwide, with a focus on the Eastern United States.

Role Overview

We are seeking a detail-oriented, organized Receiving & Inventory Administrator to oversee incoming shipment documentation, manage digital inventory systems, and ensure order accuracy. In this desk-based administrative role, you will collaborate with procurement, audit shipment manifests, process receiving records, and resolve inventory discrepancies. The ideal candidate possesses strong data entry skills, basic mathematical aptitude, excellent communication, and proficiency in office software and inventory management databases.

Key Responsibilities

• Coordinate with procurement and freight carriers to track incoming shipments, process bills of lading (BOLs), and maintain daily receiving schedules.
• Review vendor packing slips, purchase orders, and invoices against physical receiving logs to verify item counts, part numbers, and specifications.
• Input receiving records, part tags, and item details into the ERP/computerized inventory database in a timely and accurate manner.
• Liaise with purchasing, accounting, and warehouse management to flag shipment discrepancies, manage return material authorizations and resolve invoice holds.
• Maintain organized digital and physical files for all receiving paperwork, generate routine inventory reports, and assist with cycle count reconciliation.
• Assist with general department administrative tasks, including processing shipping documentation, auditing records, and maintaining accurate vendor logs.

Job Requirements:

• 2–3+ years of administrative, data entry, receiving, or inventory control experience.
• High School Diploma or GED required; Associate's or Bachelor's degree in business, logistics, or a related field is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
• Familiarity with inventory management or ERP database systems.
• Strong mathematical aptitude and precise record-keeping skills.
• Excellent verbal and written communication skills in English.
• Outstanding organizational, multi-tasking, and time-management skills.

Additional Qualifications

• Requires sitting or standing at a desk for extended periods, working on a computer, and using standard office equipment.
• Occasional floor walks to the adjacent warehouse area to inspect incoming paperwork or verify stock details may be required.
• Comfortable working in an active warehouse setting with exposure to temperature extremes, moving machinery, and high noise levels.
• Required to provide and wear steel-toe protective footwear.

Benefits:

• HRA
• Health Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account
• Paid time off
• Life Insurance
• Long Term Disability
• Short Term Disability
• 401K Program

This posting was last updated on: October 13, 2026

OPS is an equal opportunity, M/F/V/D, and affirmative action employer and does not discriminate in recruitment, hiring, training, promotion or other employment practices based on race, creed, color, gender, religion, national origin, age, disability, veteran status, sexual orientation, or any other classification protected by applicable law.

Job Number : 07B - 1013111326