Billing Clerk

Job Description

Job Description

We are looking for a PART TIME, detail-oriented Billing Clerk to support accurate and efficient invoicing operations in Chaska,, Minnesota. This Long-term Contract position is ideal for someone with experience handling high-volume billing, reviewing financial data, and maintaining organized records across accounting systems. The role requires strong accuracy, sound judgment, and the ability to work closely with internal teams to keep billing processes on track.

Responsibilities:

• Prepare and issue customer invoices promptly while ensuring all billing details are complete and accurate.

• Examine backup documentation and transaction records to confirm charges before invoices are finalized.

• Partner with internal departments to clarify discrepancies, secure approvals, and resolve billing-related issues.

• Update and reconcile invoice data across accounting platforms and related business systems to maintain consistent records.

• Handle a large volume of billing activity while staying organized and meeting established deadlines.

• Investigate invoice exceptions, respond to questions, and take corrective action to resolve outstanding concerns.

• Review exported data and reporting outputs to verify information before processing invoices.

• Use Excel and QuickBooks Online to organize, validate, and analyze billing information for accuracy and completeness.

• Maintain thorough documentation and follow established controls, procedures, and recordkeeping standards.

• At least 2 years of experience in billing, invoicing, accounts receivable, or a similar accounting support role.
• Hands-on experience with QuickBooks Online in a billing or accounting environment.
• Strong Microsoft Excel skills, including working with spreadsheets and managing large sets of data.
• Ability to process high-volume invoicing with a high degree of accuracy and attention to detail.
• Effective communication skills with the ability to collaborate across departments.
• Strong organizational and problem-solving abilities in a deadline-driven setting.
• Comfortable learning new systems, tools, and procedures quickly.