Contracts & Compliance Coordinator

Coordinate contracts from intake through review, approval, execution, and filing Assist Sales and Operations with contract routing and approvals Ensure exhibits, scopes of work, insurance requirements, schedules, and supporting documents are complete Maintain contract records in the contract management system Track contracts requiring action, approval, signature, renewal, or follow-up Maintain executed agreements and supporting documentation Coordinate with Legal, Operations, Project Management, Risk, leadership, and outside business partners Support contract reporting, system improvements, and document management Manage customer onboarding, pre-bid, vendor, and subcontractor qualification requirements Coordinate qualification packages from initial request through completion Review and track financial information, safety records, insurance, bonding, licenses, certifications, project experience, and references Maintain qualification records and approved vendor/subcontractor information Coordinate annual and periodic renewals Track expiring insurance, licenses, certifications, and other required documents Support customer audits and compliance reviews Support project teams with contract and compliance documentation Track subcontractor onboarding requirements Create subcontractor agreements on company boilerplate templates Manage lower-tier subcontractor compliance within external portals Monitor required notices, change-order documentation, and contract correspondence Resolve missing, incomplete, or conflicting documentation Identify and escalation potential contract, insurance, or compliance issues Maintain reports showing contract, qualification, and compliance status Track open and aging items Identify process gaps or bottlenecks Support contract and compliance workflow improvements, data cleanup, document migration, and system projects Develop and maintain standard templates, checklists, and processes Requirements Associate’s or bachelor’s degree in business administration, Construction Management, Supply Chain Management, Risk Management, or a related field preferred Relevant experience can substitute for formal education 3–5 years of relevant experience in contract administration, construction or industrial project administration, customer onboarding, prequalification, procurement, vendor/subcontractor management, compliance, or risk management Experience in heavy civil construction, industrial services, environmental services, specialty contracting, equipment rental, or commercial construction is preferred Knowledge of customer onboarding and pre-bid processes Knowledge of contract administration and document control Knowledge of vendor and subcontractor qualification Basic insurance and risk concepts Construction or industrial terminology Contract lifecycle management Safety and regulatory documentation Microsoft Excel, Word, Outlook, and Teams SharePoint or similar document management systems Contract management systems such as Ironclad, DocuSign CLM, Contract Logix, or similar ERP systems such as NetSuite, SAP, Viewpoint, Oracle, or similar Reporting and data tracking Ability to identify issues and know when to escape Ability to work across teams and manage competing deadlines Core Competencies Demonstrates expertise in contract administration, vendor and subcontractor management, and compliance documentation within the construction and industrial sectors. Proficient in managing contract lifecycles, customer onboarding processes, and utilizing contract management systems to ensure regulatory adherence and operational efficiency. Highest-signal resume keywords Contract Administration Vendor/Subcontractor Management Compliance Documentation Contract Lifecycle Management Customer Onboarding Hard Skills Contract Administration Vendor Qualification Document Control Risk Management Contract Lifecycle Management Safety Documentation Reporting and Data Tracking Basic Insurance Concepts Construction Terminology Procurement Management Soft Skills Issue Identification Escalation Management Cross-Team Collaboration Deadline Management Industry Keywords Heavy Civil Construction Industrial Services Environmental Services Specialty Contracting Commercial Construction Tools & Technologies Microsoft Excel Microsoft Word Microsoft Outlook Microsoft Teams SharePoint Ironclad DocuSign CLM Contract Logix NetSuite SAP #J-18808-Ljbffr Jobtailor