Student Affairs, Registrar and Tradeshows

Job Description

Job Description

Summary: Student Registrar - Process and maintain all student enrollment, payments, ID cards and certification data. Student Affairs - Primary phone operator and student’s experience at the facility. Will also, handle all aspects of tradeshows, coordinate travel, company events, etc.

Essential Duties & Responsibilities – Student Affairs

• Primary phone operator and communicator to prospective and current students & customers (switchboard operator)
• Primary digital response to all email or web driven questions & concerns
• Front desk “face” of the education facility for student questions and issues

Essential Duties & Responsibilities – Registrar

• Process all student enrollment applications
  • Received via email, phone or fax
  • Add Student Information to Geo Talent (Educational Software)
    • Assigning training courses
  • Process background checks for any commercial “new” student
  • Send confirmation emails to students

Essential Duties & Responsibilities – Travel Coordinator

• Handles all ordering of tradeshow materials, i.e. carpet, electricity, etc.
• Pays and tracks all tradeshow expense and membership dues
• Coordinate travel arrangements company wide
• Schedule and manage company & education events, including annual party, food drives, chili cook-offs, etc.

• First Day of Class Registration Process
  • Greet students and confirm registration
  • Process photo for ID badges that are processed and distributed to students before they leave
  • Handle all “walk-in” students
    • Enroll if possible
    • Request materials (manuals, kits, etc)

• Post Class Processes
  • Add test scores to student records in GeoTalent
  • Create and print certificates for each student in class (some course require multiple certifications)
  • Send student list to dormakaba and S&G for their certifications

• GSA Re-Certification Online Processes
  • Confirm student’s eligibility
  • Add course to students record in GeoTalent
  • Send online link to take the quiz
  • Post exam
    • Add scores to GeoTalent
    • Process new ID photo and send to customer

• Other duties as assigned

Skills/Trainings/Certifications/Degrees

• Solid knowledge of computer software (Microsoft), telephones and other office equipment
• Ability to learn company computer systems (GeoTalent & D-1)
• Ability to multi-task and remain accurate

Competencies

• Dependable
• Punctual
• Great attendance record
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Professional phone etiquette

Education and /or Experience

• High school diploma or GED required
• Minimum of 2 yrs. of clerical or administrative experience