Administrative Assistant

Administrative Assistant

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. Provide executive administrative support to multiple GT BMC executives. Principal duties are managing the schedule of the executives, including meetings, tele-presence and travel; scheduling staff events; coordinating and responding to correspondence and requests from outside groups and senior management of the Company; typing memoranda and correspondence; maintenance of accurate records; preparing expense reimbursement; and other related administrative duties. Communicates with executives and line management to gather and convey relevant information Assist site leader with site specific activities, access management and organization Proactively manages multiple calendars, effectively resolving conflicts that arise in a professional manner Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills Accurately arrange complex, detailed and frequently changing travel plans and itineraries Assist with various administrative aspects of the department management Primary Skill Project Administration / Tasks / Deliverables Mgmt

3+ years' experience as an Administrative Assistant or comparable level of experience Demonstrated ability in either current or prior positions to interact with senior level executives Ability to work independently, multi–task, manage time wisely; handle confidential and sensitive material with highest degree of integrity Must be proficient in MS Suite Ability to multi-task in an urgent and deadline-driven environment Accuracy/quality control – must demonstrate accuracy & thoroughness and monitor own work to ensure quality Excellent attention to detail and organizational skills Pro-active attitude with ability to stay focused and maximize time efficiently Attention to detail

Prior Client and Global Technology Experience Strong executive presence; superior interpersonal communications skills Co-Pilot Experience