Site Administrator

• Base Pay $37,747.25 - $43,173.42 / Year
• Employee Type FT Exempt

Looking for a rewarding career with a purpose?

If you are a compassionate and dedicated person looking for an opportunity to make a difference in society, we encourage you to apply. Catholic Charities isn’t just an organization that provides help to those in need in our communities—it’s a place where employees are encouraged to live purpose driven lives, professionally and personally. Join our team as we provide help and create hope for those in need.

At Catholic Charities, we serve everyone, regardless of belief or background, and we employ qualified individuals who commit to our mission with the goal of transforming lives for the better. One need not be Catholic to join our workforce nor to access our services.

Overview

Under supervision, is responsible for the overall operation of assigned centers. Maintain compliancein all service areas and ensure that centers meet Ohio Department of Job and Family Services(ODJFS) child care licensing regulations and the Head Start Performance Standards. Assure thatfacilities are functioning properly, safety measures are in place, personnel are allocated efficientlyand that program operations run smoothly.

Responsibilities

• Under direction, ensure that the activities of this position and relevant programs are consistent with the mission, vision and values of Catholic Charities, Diocese of Cleveland.
• Execute the site/building agreements as determined by Catholic Charities Head Start and assure that Step Up to Quality and licensing requirements are always met.
• Ensure that the child/staff ratios are met at all times and that each classroom is staffed with a teacher who has at least a CDA credential.
• Review children’s anecdotal notes and the children’s progress based on the teacher’s input into the curriculum assessment.
• Review children’s education folders for compliance; monitor confidentiality and record-keeping system, including social services database and social-emotional software.
• Review lesson plans of classroom activities for accuracy and completeness.
• Conduct monthly site staff meetings in an atmosphere that fosters teamwork and professionalism.
• Conduct supervisory conferences with staff, issue performance evaluations and performance improvement plans to teaching staff. Follow the Progressive Disciplinary Action procedure and union contract when necessary, with guidance from Human Resources Administrator.
• Gather supporting documentation on staff’s attendance and performance and evaluate the teaching staff as required.
• Provide training and technical assistance to the teaching and support staff.
• Review site staff’s folders quarterly to ensure that required documentation is on file.
• Participate in monitoring visits conducted by Grantee Agency, ODJFS and others as scheduled. Problem solve to correct non-compliances during the monitoring visits.
• Submit a written response of corrective action plan to correct non-compliances to the Assistant Director.
• Conduct classroom observation and offer feedback to the teaching teams.
• Coordinate the child center staffing process at each assigned site and monitor progress.
• Submit all required reports or documentation to management or coordinators as requested accurately and in a timely manner.
• Assist the Disabilities Coordinator in referring children for multi-factored evaluations (MFE) and acquiring needed documentation from families.
• Cooperate with schools for the purpose of assisting families with the transition to kindergarten.
• Monitor each classroom transition activities and establish relationships with school personnel at nearby elementary schools.
• Monitor reading is fundamental (RIF) activities in each classroom for completion.
• Collaborate with other supervisors to transmit supplies, mail and other communication between the sites and the main office.
• Responsible for the physical maintenance of the site, by making sure that the site is clean at all times, reporting physical maintenance or cleaning needs, and all necessary requisitions or needed repairs of equipment are reported.
• Resolve and document any concerns or conflicts that arise between staff and parents at the site, involving the appropriate managers as needed.
• Ensure that all incidents, such as child abuse allegations, staff and/or parent conflicts, are reported to the appropriate Coordinator and Grantee Agency and ODJFS (when applicable).
• Monitor recruitment efforts and enrollment of children into the Head Start program.
• Monitor the timely submission of referrals to appropriate Coordinator within twenty-four (24) hours of receipt from sites.
• Monitor that there are opportunities for parents to enhance their skills and knowledge through workshops/trainings in the following areas: Child Growth and Development, Parenting Skills,
• Male Involvement, Family Literacy, Child Abuse and Neglect, Community Advocacy, Transition Activity, and Job Readiness.
• Ensure that Family Service Workers maintain parent information boards and notebooks for the
• Parent Committee and Policy Council Committee at the site level.
• Monitor daily operational performance of assigned staff
• Administer CPR and First Aid as needed.
• Perform other duties necessary to accomplish objective.

**All staff are mandated reporters of known or suspected child abuse**

Requirements

• Combination of experience and education normally represented by an Associate’s Degree in Early Childhood Education or related field. Bachelor’s degree in Early Childhood Education, Child Development or related field preferred.
• Three to five years of experience teaching in a pre-school classroom preferred.
• Two years of administrative or supervisory experience preferred.
• One to three years experience working in a Head Start classroom, Social Service, or Community Action Program preferred.
• Must be well organized, efficient and detail oriented and have the ability to maintain confidentiality.
• Must have competent oral, written and interpersonal communication skills.
• Good working knowledge of computers and Microsoft Office software.
• Ability to effectively and productively work with people of very diverse economic, cultural, and administrative backgrounds.
• Ability to form professional relationships with community organizations as well as staff at all levels.
• Must have a valid Ohio Driver’s license and reliable means of transportation for local travel.
• Must be able to actively interact with preschool children by having good dexterity with ability to lift up to 40 pounds, push, pull, carry, climb, balance and kneel and the ability to sit, stand, walk, bend, and squat.
• Final applicant is required to be fingerprinted to complete background check.

Summary

• Career planning and development
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Learn More about Catholic Charities and our Programs by visiting:

Catholic Charities is an equal opportunity employer.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.