Associate Fiscal/Administrative Officer

Introduction Are you a current Department of Developmental Services Agency employee looking for a chance to take that next step in your career? Do you have experience in complex fiscal and administrative functions? If this sounds like you, we invite you to read more and apply today to join our team as an Associate Fiscal Administrative Officer! Position Highlights Full‑time, 40 hours per week First (1st) shift Monday – Friday 8:00 am – 4:30 pm Schedule flexibility required to meet the needs of the agency Role This position will be responsible for the day‑to‑day oversight of the DDS Collective Bargaining Agreement (CBA) Personal Care Attendant (PCA) grievance process and Electronic Visit Verification (EVV) program. Responsibilities include working on all PCA grievances and calculations, maintaining and updating EVV systems to ensure compliance with federal regulations, and facilitating communication with providers and fiscal intermediaries. What’s In It For You Professional growth and paid professional development opportunities A healthy work‑life balance for all employees State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible for student‑loan forgiveness after ten years of service Responsibilities Perform the most complex fiscal and administrative tasks within a unit that exceed the norm, concentrating on advanced functions Plan office workflow and set priorities Schedule, assign, oversee, and review work Establish and maintain office procedures Provide staff training and assistance Conduct or assist in performance evaluations Act as liaison with other operating units, agencies, and officials regarding policies and procedures Prepare and analyze complex financial statements, reports, and budget requests Project expenditures and assist in financial planning Maintain fiscal controls by authorizing non‑routine expenditures Manage various phases of the budget process Make recommendations on policies and standards Oversee maintenance of accounting records Utilize EDP systems for financial records, reports, and analyses Oversee implementation and analysis of financial and administrative EDP applications Oversee grant and contract administration Oversee payroll Perform complex purchasing tasks such as preparing specifications, soliciting bids, and recommending contract awards Oversee leasing functions, including negotiating contracts and space requirements Supervise support services such as stores, inventory, security, mailroom, food service, or maintenance Supervise payroll, purchasing, and/or other fiscal and administrative functions Perform related duties as required Knowledge, Skills, and Abilities Considerable knowledge of public administration principles and practices, especially governmental budget management, governmental accounting, and payroll Knowledge of grants and contracts preparation and administration Knowledge of purchasing principles and procedures Knowledge of payroll practices and procedures Considerable interpersonal skills Strong oral and written communication skills Considerable ability to prepare and analyze financial and statistical reports Ability to understand and apply relevant state and federal laws, statutes, and regulations Skill in utilizing EDP systems for financial management Supervisory ability Minimum Qualifications – General Experience Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing), with at least one of those functions being an accounting, budgeting, or payroll activity. Minimum Qualifications – Special Experience One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2. Connecticut Careers Trainee experience is considered training level and does not meet this requirement. Minimum Qualifications – Substitutions Allowed College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one‑half (½) year of experience, up to a maximum of four (4) years for a bachelor’s degree. A master’s degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience. An experience at the state level of Purchasing Services Officer 1 may substitute for the General and Special Experience on a year‑for‑year basis. Preferred Qualifications Experience with multilevel accounts payable and supervisory management, including team training Experience with budget management, financial projections, and budget control Experience working independently to analyze complex issues, exercise sound judgment, solve problems, strengthen internal controls, and ensure compliance with agency policies and procedures Experience organizing and leading high‑volume operational units with attention to detail, accuracy, and workflow coordination Experience using Microsoft Office Suite, QuickBooks, and EDP systems Experience managing, prioritizing, and improving workflow systems within Microsoft Outlook and SharePoint environments Equal Opportunity Employer The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages applications from women, minorities, and persons with disabilities. #J-18808-Ljbffr