Certified Medical Assistant

CertifiedMedicalAssistant.fy26.docx

Position Title: Certified Medical Assistant

Division: Behavioral Health

Reports To: Clinic Manager


Job Summary:

The Medical Assistant at the Great Plains Tribal Leaders Health Board (GPTLHB) is responsible for providing

clinical and administrative support to healthcare providers in a tribal 638 healthcare facility. This position ensures

the delivery of high-quality patient care in compliance with AAAHC standards.

Specific duties include, but are not limited to:

• Prepares for patient appointments by reviewing and updating patient records prior to appointment. This includes checking for updates of recent test results, lab results and correspondence. Also reviews electronic health record (EHR) to determine needed services and whether referrals are in process or have been completed since last visit.

• Maintains exam rooms according to protocols: Cleans rooms between patient exams to ensure patients' comfort and compliance with infection control standards; ensures all necessary supplies are stocked.

• Appropriately prepares patient for visit and alerts provider when patient is ready to be seen. When provider is unavailable, keeps the patient updated on the status of their appointment and when necessary assists the patient in re-scheduling or scheduling follow-up.

• Provides initial medical screening: Greets patients and directs to appropriate exam room. Takes weight, height, temp, blood pressure, and basic medical history; accurately documents in EHR.

• Assists provider or nurse upon request during examination of patient and according to generally accepted medical standards. Practices universal precautions with respect to established safety protocols. Facilitates communication between the provider(s) and patient as needed.

• Provide treatments as ordered such as aerosol treatments, immunizations, and injections.
• Assess medical and medical education needs of the patient and provide education as directed by provider.
• Perform laboratory and diagnostic procedures such as venipuncture, urinalysis, glucose, hemoglobin, and electrocardiogram.

• Provide education and instructions on lab and diagnostic results, medication refills by telephone and in person for patients.

• Keep patient exam rooms stocked with supplies and organized.
• Review the providers schedule throughout the day and prior to the start of shift to ensure patient flow.
• Keeps patients aware of possible delays in patient care during such events as patient accidents, traumas, seasonal outbreaks of disease, or other circumstances which increase the number of patients to be seen by providers.

• Enters results from patient surveys on depression, tobacco use, exercise, and intimate partner violence into the electronic health record.

• Logs pertinent information into the EHR, initiates requisitions for lab and x-ray.
• Prepares treatment rooms for examination of patients; drapes patients with covering and positions instruments and equipment; hands instruments and materials to provider as directed; assists provider with exams as requested; and, cleans and sterilizes instruments.

• Operates electrocardiograph (EKG) and other equipment to administer routine diagnostic test.
• Performs routine laboratory tests; performs and documents waived lab test controls per CLIA; and prepares and packages routine labs for shipping per OSHA standards.

• Routes slips, forms and other documents to the appropriate departments.
• Provides staff support: sorts and distributes mail; maintains office equipment; maintains office and medical supply inventory and reorders as needed; and, maintains team files and records.

• Creates, composes, edits, produces and/or distributes varied correspondence, reports, and other materials; obtains, organizes, and plans suitable presentation of content; reviews work for format consistency, grammatical construction and typographical accuracy; presents finished materials for review, or distributes.

• Assists with patient transfers; initiates transfer packs; copies patient information as directed; escort's patients to and from other departments.

• Keeps work area neat and orderly; assists with the maintenance of supplies and cleaning equipment.
• Maintains confidentiality and safeguards medical information.
• Attends and participates in staff meetings and in-service education programs.
• Must comply with federal laws and regulations as required by the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974.

• Performs related duties as assigned.
• Performs the core responsibilities of the position accurately, timely, and in accordance with established standards.
• Maintains regular and reliable attendance consistent with the position's schedule and operational needs.
• Communicates effectively with internal and external stakeholders as required by the role.
• Adheres to all applicable policies, procedures, and regulatory requirements.
• Utilizes required systems, tools, and technology necessary to perform the job.

Minimum Qualifications

• Completion of a formal training program; or a high school diploma or GED and one (1) years of relevant experience.
• Certification as a Medical Assistant (CMA) or registered as a Medical Assistant (RMA).

The GPTCHB is a tribal organization which follows tribal preference laws. It is our policy to give preference to qualified Indian/Tribal candidates over a qualified non-native candidate in hiring decisions, if all other qualifications are equal.

Employment is contingent upon the outcome of all required criminal background checks and pre-employment drug screen.

Compliance with our Employee Health Procedure is a condition of employment. You are required to agree that you will comply with all job-related employee health screening and immunizations prior to your first day of employment. Jobs require that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles, Mumps and Rubella, Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus - Diphtheria - Pertussis), and COVID-19 vaccination is required.

This position requires the ability to perform the essential functions of the job, with or without reasonable accommodation. Physical demands and work environment may include:

• Primarily sedentary work is performed in an office or administrative setting.
• Requires the ability to sit for extended periods and regularly use standard office equipment such as a computer, keyboard, telephone, and copier.
• Occasional standing, walking, bending, and reaching may be required.
• Ability to lift and carry office materials or supplies up to 25 pounds occasionally.
• Requires manual dexterity and visual acuity for computer use and document review.
• Must be able to read, write, speak, and hear.
• Work is performed primarily in an indoor office or administrative environment.
• The environment involves everyday risks or discomforts that require normal safety precautions typical of office settings, including proper use of office equipment and awareness of trips, falls, and fire regulations.
• The work area is adequately lighted, heated, and ventilated.
• Minimal exposure to hazardous conditions; no routine exposure to clinical, field, or high risk environments.
• Occasional attendance at meetings, training sessions, or events may require travel within the organization's facilities.

The employee must comply with all organizational policies, procedures, and applicable laws and regulations. This position is subject to Native Preference, background checks, health requirements, and other applicable organizational standards.