Maintenance Parts & Inventory Specialist

Job DescriptionJob DescriptionWe are looking for a detail-oriented Maintenance Parts & Inventory Specialist to support maintenance operations across two food manufacturing and fresh produce processing facilities. The ideal candidate will combine strong organizational and inventory management skills with a proactive, hands-on approach to keep parts, tools, and supplies organized, control costs, and support maintenance teams in minimizing downtime and maintaining safe, efficient production operations.ResponsibilitiesMaintain, update, and track all preventive maintenance (PM) and demand maintenance (DM) activities in the computerized maintenance management software (CMMS, currently HIPPO).Generate, issue, track, receive, and log all PM and DM work orders, and maintain accurate records for all maintenance activities.Perform root cause analysis to determine the reasons behind demand maintenance events.Manage all aspects of maintenance parts, tools, and supply inventory across both buildings to mitigate equipment downtime.Maintain accurate inventory counts in Microsoft Dynamics (AX), adding parts received and subtracting parts used, with monthly physical counts reconciled against system records.Organize and maintain all parts storage areas by aisle and shelf, labeled with part name, description, and manufacturer part number.Gather quotes and secure competitive pricing for maintenance parts and services, coordinating with purchasing representatives to ensure low pricing and efficient delivery timing.Maintain a complete log of all purchase orders issued, including date, PO number, vendor, item details, quantities ordered and received, item cost, and extended cost including shipping or freight.Work with management to determine par level requirements for parts and materials, maintaining sufficient stock levels at all times.Prepare daily and weekly reports of parts purchased, parts consumed, and costs of parts purchased and used.Establish, develop, maintain, and update the filing system for all maintenance records, equipment manuals, and operational documentation.Receive, label, deliver, and store all goods in their proper locations, and keep the parts room clean, orderly, and secure.Serve as a liaison with other departments, outside agencies, vendors, contractors, and personnel at all levels of the organization, including owners and managers.Handle confidential and non-routine information with discretion, and assist with maintenance on production machines as needed.Required QualificationsStrong troubleshooting, reading, writing, problem-solving, computer, and organizational skills.Proficiency in Microsoft Office and the use of office machines, equipment, and computers.Experience with inventory management and computerized maintenance management systems (CMMS).Ability to prioritize work schedules, multi-task, and follow verbal and written instructions, including basic math calculations.Manual dexterity, high attention to detail, and the ability to work both independently without direct supervision and as part of a team.Must be able to support both buildings and maintain effective communication with maintenance staff, purchasing representatives, and all levels of personnel.Good physical condition with the ability to lift up to 25 lbs frequently, stand and walk for extended periods, and perform climbing, pulling, pushing, carrying, grasping, reaching, twisting, turning, and stooping.Ability to work in a manufacturing environment with exposure to loud noises, heights, and varying extreme temperatures (heat/cold and wet conditions).Preferred QualificationsExperience using Microsoft Dynamics (AX) for orders and parts inventory.Experience in food manufacturing, produce processing, or another regulated industrial environment.Familiarity with food-safety and GMP requirements, including personnel processing practices in a Food Safety Plan.Experience with purchasing, vendor management, and purchase order tracking.Technical background or familiarity with maintenance terminology and industrial equipment parts.Bilingual English and Spanish preferred but not required.Job Type: Full-timeBenefits:401(k) matchingLife insurancePaid time offApplication Question(s):Describe a project where you applied your electrical, welding, and preventive maintenance skills to solve a critical issue while ensuring safety and quality.Language:English (Required)Spanish (Preferred)License/Certification:Certification in Industrial Safety (OSHA 30) (Preferred)Shift availability:Day Shift (Required)Night Shift (Required)Overnight Shift (Required)\nCompany DescriptionWith a team of recruiters and human resources specialists distributed throughout the United States, we focus on understanding the needs of both candidates and companies to build lasting and high-quality work relationships. We utilize advanced technology and digital tools to streamline hiring processes and ensure seamless coordination between employers and candidates.Company DescriptionWith a team of recruiters and human resources specialists distributed throughout the United States, we focus on understanding the needs of both candidates and companies to build lasting and high-quality work relationships. We utilize advanced technology and digital tools to streamline hiring processes and ensure seamless coordination between employers and candidates.