Administrative Assistant I

Administrative Assistant

The Administrative Assistant provides comprehensive administrative and office management support while assisting with select human resources functions. This role serves as a key point of coordination for daily office operations, senior leadership support, and associate communications, with some HR-related responsibilities. The position works independently under general direction of the Plant Manager and functions primarily as an administrative resource for the department and management team.

Key Responsibilities

Administrative & Office Management

• Provide advanced administrative support to senior management, including calendar management, scheduling meetings, coordinating interviews, and arranging travel and lodging for extended trips.
• Serve as the central point of communication for office activities, meetings, and administrative inquiries.
• Open, review, and route mail and correspondence; respond to routine inquiries as appropriate.
• Maintain organized filing systems and reporting, including confidential managerial and personnel records.
• Anticipate the needs of the team and provide proactive solutions.
• Operate and maintain office equipment.
• Follow up on assignments delegated by management to ensure timely completion and status reporting.
• Perform a broad range of administrative details requiring knowledge of company operations, organizational procedures, and professional business terminology.

HR & Personnel Support

• Provide administrative support for HR-related processes such as personnel records management and basic benefits coordination.
• Maintain and update employee data in HR systems and files, ensuring accuracy and compliance with employment requirements.
• Respond to routine HR-related inquiries and redirect more complex issues to appropriate HR team members.
• Support supervisors with performance management documentation and tracking.
• Assist with ad hoc HR projects such as employee surveys, data collection, and report preparation.
• Prepare confidential and recurring reports related to personnel data, turnover, and compliance as requested.

Additional Duties

• Liaise with internal departments to ensure smooth administrative and personnel processes.
• Serve as a courteous and professional point of contact for associates, candidates, and external partners.
• Perform additional administrative or departmental duties as assigned by management.

Required Skills & Qualifications

• Strong administrative and office management skills with the ability to manage multiple priorities and deadlines.
• Proven experience providing executive or senior-level administrative support.
• Excellent organizational skills with exceptional attention to detail and accuracy.
• High level of discretion and ability to handle confidential and sensitive information.
• Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and comfort working in HRIS or similar database systems.
• Ability to work independently with minimal supervision while exercising sound judgment.
• Strong time-management and follow-up skills to ensure tasks and assignments are completed on schedule.
• Customer-service mindset with a courteous, responsive, and solution-oriented approach.
• Basic understanding of HR processes and employment-related documentation preferred.
• Ability to adapt to changing priorities in a fast-paced office environment.

MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.