Fleet Maintenance Supervisor

Fleet Maintenance Supervisor

Under general supervision, the Fleet Maintenance Supervisor is responsible for the daily operation, supervision, and performance of the City's fleet maintenance program. This position plans, organizes, directs and participates in the activities of fleet maintenance operations including preventive maintenance, repairs, inspections, inventory control, work order management, and fleet availability.

The Fleet Maintenance Supervisor provides leadership to fleet mechanics, ensures vehicles and equipment are maintained in a safe and reliable condition, and develops processes that improve accountability, efficiency, and customer service to City departments.

This position is responsible for managing the Fleet Maintenance Management System, monitoring key performance indicators (KPIs), ensuring accurate labor and parts tracking, coordinating repairs, and maintaining compliance with safety and regulatory requirements.

Examples of Duties

• Fleet Operations Management
• Fleet Maintenance Management System
• Preventive Maintenance (PM) Program
• Parts and Inventory Management
• Safety and Compliance
• Customer Service / Department Coordination
• Facility and Shop Management

Typical Qualifications

• High school diploma or GED. Associate degree or technical leadership experience in Automotive Technology, Diesel Technology, or related field highly desirable.
• Five (5) years of experience in automotive, diesel, heavy equipment repair, or fleet maintenance.
• Possession of or the ability to obtain a valid Florida driver's license with a safe driving record within 30 days of employment.
• Experience using fleet management software.
• Possession of or the ability to obtain CPR/First Aid/AED certifications within six (6) months of employment.
• Experience with diesel engines, hydraulic systems, electrical diagnostics, heavy equipment repair, emergency vehicles, construction equipment preferred.
• Two (2) years of supervisory or lead technician experience preferred.
• Previous customer service experience preferred.
• Possession of or the ability to obtain a Florida Class B CDL driver's license preferred.
• Equivalent combinations of education and experience may be considered.

Supplemental Information

Knowledge Required by the Position

• Knowledge of fleet maintenance operations and repair procedures.
• Knowledge of automotive, diesel, and heavy equipment systems.
• Knowledge of fleet preventive maintenance programs.
• Knowledge of fleet management software systems.
• Knowledge of parts inventory management.
• Knowledge of OSHA safety practices and workplace safety standards.
• Knowledge of federal, state and local regulations regarding hazardous waste programs.
• Knowledge of diagnostic procedures and repair documentation.
• Knowledge of supervisory principles and employee development.
• Skill in the use of hand, power, and various fleet tools and hydraulic lifts.
• Skill in reading and interpreting repair manuals, schematics, and technical information.
• Skill in prioritizing and organizing multiple repair demands.
• Skill in analyzing fleet data and identifying improvement opportunities.
• Skill in providing quality customer service.
• Skill in inspecting vehicles and assessing feasibility of major repairs.
• Ability to develop policies, procedures, and maintenance standards.
• Ability to accurately maintain records and reports.
• Ability to listen well and effectively communicate orally and in writing with various audiences.
• Ability to effectively analyze problems, identify alternative solutions, project the consequences of proposed actions, and implement recommendations in support of work plans and goals.
• Ability to assist with researching, developing, and monitoring the unit budget.
• Ability to coordinate services and activities with other departments, divisions, and outside agencies.
• Ability to handle heavy workload and diverse demands effectively.
• Ability to train and lead employees.
• Ability to develop and implement operating procedures, standards, and guidelines.
• Ability to exercise discretion and independent judgment involving service requests and issues.
• Ability to use standard office equipment, computer equipment and software including word processing, database management, spreadsheet applications and electronic mail.
• Ability to establish and maintain effective working relationships with city employees, management, suppliers, and vendors.

Supervisory Controls

The Facilities Maintenance Manager assigns work in terms of general instructions and reviews completed work for compliance with safety, procedure, accuracy, timeliness and quality.

Guidelines

Guidelines include manufacturer maintenance and repair manuals, work safety guidelines, and city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

Complexity/Scope of Work

The work consists of related vehicle and equipment maintenance and repair duties. The volume and variety of equipment to be maintained contributes to the complexity of the work. The purpose of this position is to repair and maintain city vehicles and equipment. Successful performance helps ensure the provision of safe and well-maintained vehicles for a variety of department and city operations.

Contacts

Contacts are typically with co-workers, vendors, suppliers, and other city employees. Contacts are typically to exchange information, resolve problems, and provide service.

Physical Demands/Work Environment

While performing the essential duties of this job, the employee is required to talk, hear, see, walk, and sit. The work is typically performed while intermittently bending, kneeling, crouching, crawling, and stooping. The employee frequently pushes, pulls, lifts light, medium, and heavy objects, reaches, grasps, climbs ladders, balances, uses tools or equipment requiring a high degree of dexterity, performs repetitive motion, has good depth perception, distinguishes between shades of color, and utilizes the sense of smell. The work is typically performed indoors, occasionally outdoors, in tight spaces, in extreme heat, occasionally in cold or inclement weather. The employee is exposed to sun, noise, vibration, fumes, dust, dirt, grease, chemicals, traffic, machinery with moving parts and other hazards. The work requires the use of protective devices such as masks, goggles, gloves, ear protection, etc.

Supervisory and Management Responsibility

This position directly supervises Fleet Maintenance Mechanics and may supervise additional personnel as assigned. Responsibilities include: Planning work assignments, training employees, evaluating performance, maintaining accountability standards, enforcing safety procedures, and supporting employee development.