Food Services Accounting Specialist

Food Services Accounting Specialist

Salary Range: $53,465-$98,654 (commensurate with experience) Supervisor: School Nutrition Program Administrator Job Classification: Non-Exempt Contract Length: 12 Months 260 days

Job Summary

The Food Services Accounting Specialist provides high-level administrative and operational support to the Nutrition Department. This role ensures the seamless coordination of daily operations, financial tracking, vendor communication, and event planning across PCPS Food Services department.

Essential Job Functions

• Manage and organize invoices, purchase orders, and financial documentation.
• Serve as the primary liaison between vendors, brokers, and internal departments.
• Schedule meetings, appointments, and operational calendars.
• Assist with procurement processes and vendor onboarding.
• Coordinate and plan departmental events, training, and initiatives.
• Maintain accurate records for compliance and reporting purposes.
• Draft professional communications, emails, and reports on behalf of nutrition leadership.
• Support operational leadership with day-to-day administrative needs.

Job Specifications (Knowledge, Skills, and Abilities Required)

• Strong organizational and multitasking abilities with the capacity to manage competing priorities.
• Excellent written and verbal communication skills for professional correspondence and reporting.
• Detail-oriented with strong financial tracking and documentation capability.
• Proficiency with invoicing systems, spreadsheets, and standard office software.
• Ability to manage multiple priorities effectively in a fast-paced operational environment.
• Professional discretion and confidentiality in handling sensitive departmental information.
• Familiarity with food service operations, vendor management, or K-12 institutional environments preferred.

Minimum Qualifications

• Education: Associate's degree preferred in Business Administration, Hospitality, or a related field, or an equivalent combination of education and experience.
• Experience: A minimum of three (3) years of successful administrative or executive assistant experience, preferably in food service or operations environments.
• Certification and License: N/A

Working Conditions and Physical Demands

The duties are primarily performed in an office environment, with no unusual physical demands. The physical requirements described are representative of those necessary to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.