Pharmacy Purchasing Lead

: Description Under the direction of the Business Manager and the Chief of Pharmacy and with dotted line reporting through Materials Management, the Pharmacy Procurement Specialist is responsible for the procurement, management of medication procurement, storage, distribution, purchasing, inventory control and charges of all medications and related items stocked in the hospital and the pharmacy department. The Procurement Specialist manages and oversees the purchasing, inventory control, and distribution of pharmacy supplies and medication to the hospital and pharmacy department, in accordance with established policy and procedures. The Lead will be responsible for addressing shortages and procuring international pharmaceutical purchases. The Pharmacy Procurement Specialist assists in the department's compliance with all state and federal regulatory bodies. The Specialist will also provide supervisory oversight for 1-2 purchasing assistants/inventory specialists. Qualifications Minimum Education Bachelor's Degree (Required) Minimum Work Experience 5 years Pharmacy Technician (Required) Or 3 years Pharmacy buyer or related purchasing experience (Preferred) And 3 years Experience in a pediatric hospital pharmacy (Preferred) Required Skills/Knowledge Requires knowledge of Materials Management Systems and ability to use a personal computer, utilizing spreadsheet and database programs such as MS Excel and Access, and other commonly used software programs, as well as vendor programs. At least 2 years of management/supervisory experience preferred. Requires excellent written and verbal communications skills. Requires proven ability to work effectively with peers, superiors, and subordinates. Required Licenses and Certifications Pharmacy Technician (CPhT) Must hold certification (PBTC) as a Pharmacy Technician (Required) Functional Accountabilities Program Compliance, Administration , and Quality Assurance

• Process invoices and purchase orders and/or requisitions to materials management; develop and maintain inventory process and cost controls.

• Prepare documents of status of backorder and drug shortages to the staff.

• Coordinate 'borrow and loan' with area hospitals; maintain record of and reconcile with those involved; coordinate ways to monitor inventory par levels of ADM's and satellite pharmacies.

• Verify the accuracy of invoices and products received, constantly review for look-a-like problems, outside of current LASA policy.

• Provide Pharmacy and/or P&T committee and IT department with required product information, cost and analysis; be a member of P&T formulary sub committee; provide ongoing updates to IT department regarding current drug purchases, especially during contact changes; coordinate quarterly on site review of expired medication with reverse distributor.

• Coordinate receipt of patient specific products supplied by outside vendors.

• Monitors ordering and maintains proper audit controls at all times. Responsible for addressing shortages and procuring international pharmaceuticals.

• Review and maintain inventory supply levels as required. Identify appropriate order levels, place orders, and monitor accuracy of reordered inventory shipments received.

• Ensure that inventory is properly replenished to the appropriate dispensing areas within the pharmacy. Processes orders for pharmaceuticals via the hospital PeopleSoft purchasing system and ensures orders interface correctly between hospital systems and vendor systems.

• Receive, stock, and check returned products for expiration dates.

• Ensure products are disposed of according to expiration dates and required handling procedures.

• Maintain Purchase Order record log and review and approve invoices for payment and provide reports for and track all Credits (wholesaler and other) and inventory transfers, as required.

• Maintains current knowledge of products and sources related to assigned portfolio. Identify new product lines and cost saving plans across existing product lines, as required.

• Manage pharmaceutical annual budget of $35-40M across all entities of Children's National Medical Center and their locations.

• Demonstrate knowledge and understanding of various purchasing accounts: 340B, GPO, and WAC

• Demonstrate accurate, clear and timely verbal and written communication.

• Handle drug recalls, check internal inventory (including Pyxis), alert off-sites to the recall and coordinate returns on a timely basis.

• Conduct/coordinate annual inventory and submit results for review and analysis.

• Assist with establishing and maintaining Purchasing related Policies and Procedures for the Division of Pharmacy.

• Act as a pharmacy liaison to support and contribute to the personal development of co-workers and assist with questions on budget, suggest alternate products to maintain formulatory compliance.

Financial and Contractual Compliance

• Identify programs and areas for cost reduction; specifically non-formulary drugs; prepare (as needed) detailed compliance report.

• Process invoices/credits in a timely manner to A/P; work closely with A/P department to resolve any discrepancies with timely and accurate payment of Pharmacy invoices.

• Contribute to the development and monitoring of operational and capital budgets.

• Assist Chief in evaluating performance reports and budget variances and develop action plans; suggest actions to facilitate meeting budget requirements; monitor drug inventory to assure budgetary compliance.

• Responsible to adhere to the prime vendor agreement and contract compliance with the buying group(s).

• Maintains current knowledge of pharmaceutical contracts and assures compliance, as required.

• Prepares or supervises preparation of Request for Quotations or Proposals, solicits responses, prepares spreadsheet comparisons and makes awards/recommendations accordingly.

• Participates on Councils related to portfolio and acts as System liaison for related products and services.

• Maintains appropriate records of all related purchasing documents.

• Adheres to all Children's National Medical Center policies, procedures, and standards, within budgetary specifications, including time management, supply management, productivity, and accuracy of practice.

• Ensures credits, returns, etc are appropriately credited to Children's National Medical Center

Human Resources / Customer Service

• Coach and provide performance feedback to general staff, students and residents. Provides orientation to all new staff of Purchasing functions.

• Communicates with staff and promotes staff ownership in problem solving and participation in operational decision-making.

• Serves as a positive role model to staff, ensuring that customer service is a priority.

• Demonstrate sensitivity to cultural differences.

• Display a positive attitude within the department and across departmental lines in support of the hospital's programs and mission.

• Promote effective working relations and works effectively as part of a department/unit team to facilitate goals and objectives.

• Maintain confidentiality of all hospital and patient information.

• Foster mature professional relationships with fellow employees.

• Establish and maintains effective working relationships with other employees, officials, and members of the general public.

Clinical Services

• Serve as a resource to pharmacists, technicians, nurses and physicians.

Organizational Accountabilities Organizational Accountabilities (Staff) Organizational Commitment/Identification

• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others' ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently

• Search for less costly ways of doing things

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Primary Location : District of Columbia-WASHINGTON Work Locations : Sheikh Zayed Campus 111 Michigan Avenue Washington 20010 Job : Non-Clinical Professional Organization : Patient Services Position Status : R (Regular) - FT - Full-Time Shift : Variable Work Schedule : Variable Job Posting : Oct 26, 2025, 9:40:28 AM