Cash Applications Manager

Job Description

Job Description

Cash Applications Manager - Law Firm - Hybrid - $100-115k

*Current/prior law firm industry experience is 100% required!!

Position Overview

The Cash Applications Manager will be responsible for overseeing the daily operations of the cash receipts department, ensuring the accurate, timely, and compliant processing and reconciliation of all incoming client payments. This individual will lead a dedicated team to manage high-volume transactions across multiple entities, offices, and currencies.

Note: Prior financial operations experience within a law firm environment is strictly required for this position. The successful candidate must possess a deep understanding of law firm economics, compliance standards and legal billing software.

Key Responsibilities

• Payment Processing & Oversight: Oversee the daily matching, posting, and reconciliation of all incoming client payments (Wires, ACH, checks, credit cards, and electronic payment platforms) against outstanding invoices.

• Team Leadership: Supervise, mentor, and evaluate a team of cash application specialists. Establish performance metrics, manage daily workflows, and cross-train staff to ensure seamless operational coverage.

• Discrepancy Resolution: Partner with Billing Specialists, Collections, and individual Attorneys/Partners to investigate and resolve short payments, unapplied cash, unidentified receipts, and complex multi-matter payment allocations.

• Systems & Data Integrity: Maintain the integrity of the firm’s financial management systems. Audit data entry to eliminate posting errors and ensure precise reporting of Work-in-Progress (WIP) and Accounts Receivable (AR).

• Process Optimization: Continually evaluate cash application workflows. Identify opportunities to leverage automation, streamline the lockbox process, and reduce manual data entry.

• Month-End Reconciliation: Collaborate with the general accounting team during month-end closing procedures, ensuring all cash receipts are balanced and ledger accounts are fully reconciled.

Required Qualifications & Experience

• Experience: Minimum of 5+ years of experience in payment application, accounts receivable, or cash management, with at least 2–3 years spent directly within a law firm environment.

• Leadership: Minimum of 2+ years of direct supervisory or management experience over a financial operations or accounting team.

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred (substantial direct law firm accounting experience may be considered in lieu of a degree).

• Technical Skills:

  • Hands-on proficiency with major legal enterprise resource planning (ERP) and practice management systems (e. g., Aderant, 3E or Elite Enterprise).

  • Familiarity with legal e-billing hubs and payment platforms (e.g., electronic lockboxes, Bill.com, or legal-specific merchant processors).

  • Advanced proficiency in Microsoft Excel (VLOOKUPs, pivot tables, data manipulation).

• Core Competencies:

• Deep knowledge of law firm billing structures, split-billing configurations, and multi-matter client structures.

• An eagle eye for detail with a proven ability to manage high-volume, deadline-driven environments.

• Excellent professional communication skills, with the diplomacy required to interface directly with Shareholders, Partners, and corporate client accounts.

To apply, please send your resume and references to .

Connect with me on LinkedIn

I look forward to connecting with you!

Click here for my HOT JOBS!

Dan Urban

Liberty Personnel Services, Inc.
1001 Conshohocken State Rd, Suite 2-410

West Conshohocken, PA 19428

Call or Text: – Direct

Ext 119 - Main

#legal

#director

#hybrid

#libertyjobs

Company Description

Libertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move!

Hundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month.

Established in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on:

Information Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.

Company Description

Libertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move!\n\nHundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month.\n\nEstablished in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on:\n\nInformation Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.