Facility Project Manager

Job Description

Job Description

Purpose
Provide project-management support for facilities, with emphasis on facility operations, sustainment, repair, and alteration work as well as construction projects that keep USBP and AMO sites mission-ready. The Facility PM works the assigned facility portfolio from requirements through execution and closeout and keeps cost, schedule, risk, and facility data current in Government systems of record.

Minimum qualifications

• Bachelor’s degree 
• Five (5) or more years of relevant experience 
• Experience in construction project management 
• Experience with Government contracting 
• Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval 

Preferred qualifications

• PMP highly desired 
• OSHA 10-hour training preferred 
• Experience with federal facility operations, maintenance and repair, or building alteration projects 
• Experience working with USACE, GSA, and FAA 
• Experience with TRIRIGA, SAP, SharePoint, and WMS (or successor systems) 
• Experience coordinating with Facility and Infrastructure Managers, Maintenance Supervisors, Work Leaders, and sector customers

Primary responsibilities

• Facility operations management
  • Monitor maintenance work on assigned facilities and track completion. 
  • Assist the Government in developing repair solutions and the task/project documentation needed to execute them. 
  • Assist with oversight and monitoring of environmental task completion. 
  • Help ensure permits, warranties, and equipment documentation are accounted for in the appropriate systems of record. 
  • Interface with customers, executing agencies, the Facility and Infrastructure Manager, Maintenance Supervisor, and Work Leader. 
  • Coordinate with Corridor Specialists, Facility Operations Specialists, and Mission Support staff on M&R status, funding, and reporting inputs.
• Project management support
  • Support assigned facilities construction or alteration projects from initiation through closeout. 
  • Work with USBP and AMO end users to develop and validate facility project requirements. 
  • Work with servicing agencies (USACE, FAA, GSA) on assigned projects. 
  • Perform project planning and development; support real-estate and environmental requirements; provide risk, communications, scope, configuration, budget, and schedule support; and review contract RFPs. 
  • Keep project and facility data current in SharePoint, SAP, WMS, and TRIRIGA (or replacements), updated at least monthly and before monthly project-review calls.
• Construction management reporting
  • Track and report progress of alterations, construction, quality of work, and materials at least every other week. 
  • Validate conformity with drawings, specifications, and good practices. 
  • Recommend solutions for problems identified during site visits through written reports and/or oral presentations. 
  • Prepare a project-specific construction progress trip report for each construction-management site visit. 
  • Visit each assigned project site at least once per month.
• Quality assurance
  • Help develop and implement QA methods, acceptance criteria, milestones, and signatory procedures. 
  • Support process control, metrics, risk analysis/mitigation, problem reporting, corrective-action follow-up, lessons learned, and monthly quality audits.
• Facility project requirements, alternatives, oversight, and closeout
  • Assist with site visits, project evaluations, and development of PRDs, SOWs, or PWSs. 
  • Coordinate inputs from end user, real estate, environmental, budget, project controls, and A/E partners. 
  • Review a minimum of three alternatives for Government consideration. 
  • Provide construction-site oversight and inspection support; submit a trip report for each related trip. 
  • Review and consolidate closeout documentation (as-builts, O&M manuals, equipment lists, CAD files, and other final records) and support timely financial closeout/deobligation documentation.
• Configuration and risk
  • Support configuration/change control; provide cost and schedule-impact estimates for changes; submit change requests in TRIRIGA (or successor). 
  • Conduct risk activities from inception through closeout using the PMO risk-estimation worksheet; review risks monthly and update the system of record. 
  • Ensure schedule, risk, cost, and performance data are loaded and current before the monthly project review.
• Acquisition support
  • Support procurement timelines, milestones, acquisition documentation, plans, and performance measures for assigned facility work. 
  • Assist with requirements documents, market research, determinations of findings, analyses of alternatives, and cost-estimating support as assigned.
• Funding management and budget
  • Manage, track, and report funding and budget for assigned facility projects and tasks. 
  • Submit PRRs; track financial actions in SAP; coordinate available, expensed, and obligated funding with servicing-agency partners. 
  • Track project costs in TRIRIGA (or successor) and update at least monthly. 
  • Report funding/budget status to the Government monthly.