Bid-Compliance Administrator

About Us PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team with the ability to service every area and region within our customers’ area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when committing to provide our clients with a wide range of utility services. About this Role The Bid & Compliance Administrator plays a critical role in supporting the company's business development and operational compliance functions. This position is responsible for maintaining accurate registrations and company profiles across client procurement platforms, preparing and submitting prequalification packages, managing licensing requirements, and supporting the proposal process. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where deadlines are non-negotiable. Procurement & Client Bidding Systems Set up and maintain company profiles on client procurement and bidding platforms, including Avetta, ISN, Veriforce, Vero, and similar systems. Monitor platform notifications, expiration alerts, and client requests to ensure timely responses and uninterrupted bidding eligibility. Coordinate with internal departments (Safety, HR, Finance) to gather current documentation required by client systems. Troubleshoot access issues and liaise with platform representatives to resolve discrepancies. Risk Management & Compliance Reporting Complete and submit regular compliance reports through risk management systems such as ISN, Veriforce, Avetta, and Vero. Track and manage ongoing compliance requirements including insurance certificates, safety statistics (EMR, TRIR, DART), and training records. Serve as the primary point of contact for platform audits and compliance inquiries from clients. Maintain a compliance calendar to proactively manage deadlines and renewal dates. Prequalification & Company Information Management Maintain up-to-date company information across all platforms, including insurance, certifications, safety records, and financial documents. Complete prequalification packages for new and existing clients, ensuring accuracy and completeness of all submissions. Develop and maintain a centralized repository of standard prequalification documents for efficient reuse. Licensing & Registrations Research, prepare, and submit new contractor license applications across jurisdictions as required for project pursuits. Track all active licenses and registrations; manage renewal timelines to prevent lapses. Coordinate with legal counsel and company leadership to ensure proper classification and bonding requirements are met. Bid & Proposal Support Support the business development team with the preparation and organization of bid packages, proposals, and RFP responses. Assist in compiling required attachments, forms, certifications, and qualification documents for submissions. Track bid deadlines, addenda, and award notifications; maintain a bid log for reporting purposes. Coordinate internal reviews and approvals to ensure timely, compliant proposal submissions. What You’ll Bring High school diploma or GED required; Associate’s or Bachelor's degree in Business Administration, Construction Management, or a related field preferred. 2+ years of experience in an administrative, coordinator, or compliance role, preferably within the construction or specialty contracting industry. Prior experience working with contractor management platforms (Avetta, ISN, Veriforce, Vero, or similar) strongly preferred. Skills & Competencies Exceptional attention to detail and commitment to accuracy in document preparation and data entry. Strong organizational skills with the ability to manage multiple deadlines simultaneously. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with document management systems a plus. Excellent written and verbal communication skills. Self‑motivated with the ability to work independently and proactively identify needs. Ability to work collaboratively across departments to gather required information and meet deadlines. What You’ll Get Pay: $23.00 - $27.00 hourly *Depending on Experience Benefits include Medical, Dental, Vision, 401K. Our projects are regulated by federal and state laws which require all employees to successfully pass criminal background checks, MVR, and drug tests (post‑employment and random testing). The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. This job description is subject to change at any time. Equal Opportunity Employer Our company is an equal employment opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. EO/AA/Disability/Veteran Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact the Company’s Human Resources department. #J-18808-Ljbffr Quanta Services, Inc.