Senior Administrative Assistant to VP, Litigation & Risk and VP, Privacy Legal

Role Summary We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support the Vice President, Litigation & Risk and the Vice President, Privacy Legal. This role is essential in ensuring the smooth operation of daily activities, managing schedules, coordinating meetings, and supporting departmental functions. Key Responsibilities Manage calendars for the Vice Presidents and their team members, including scheduling meetings, securing conference rooms, arranging catering, and providing logistical and administrative support. Serve as a departmental resource for internal technologies such as Procurement, SharePoint, Concur, and other Vertex systems. Coordinate and prepare meeting materials, including agendas, pre-reads, note-taking, and PowerPoint presentations. Arrange travel bookings, complete expense reports, and organize team events such as lunches, dinners, and offsite meetings. Prioritize and address requests for appointments, emails, and calls, handling most requests directly and escalating complex issues as needed. Assist with onboarding new team members and ensure seamless day-to-day office operations, including inventory control, office support services, and maintaining a productive work environment. Oversee local vendor relationships with office service providers such as cleaning companies, couriers, and equipment technicians. Process group purchase orders, invoices, and contracts, and assist with tracking the office budget and resource planning. Maintain confidentiality and handle sensitive information with discretion. Required Qualifications High school or secondary school education. A minimum of 2 years of administrative experience or an equivalent combination of education and experience. Technical Skills Required Proficiency in Microsoft Office products. Strong time management and organizational skills to prioritize tasks and manage multiple responsibilities. Keen attention to detail. Ability to handle sensitive and confidential correspondence with discretion. Preferred Skills Familiarity with Vertex's internal technologies such as Procurement, SharePoint, and Concur. Benefits Competitive salary and performance‑based bonuses. Comprehensive health, dental, and vision insurance. Generous paid time off and holiday schedule. Professional development opportunities. Pay Range $39,000 - $58,000. This role is eligible for an annual bonus and annual equity awards. Disclosure Statement The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Flex Designation Hybrid-Eligible or On-Site Eligible. In this Hybrid-Eligible role, you can choose to be designated as: 1) Hybrid: work remotely up to two days per week; or 2) On-Site: work five days per week on-site with ad hoc flexibility. EEO Statement Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. #J-18808-Ljbffr Dormont Manufacturing Co