Procurement Analyst II

Yulista Integrated Solutions LLC

Regular

PRIMARY FUNCTION

The Procurement Analyst serves as an agent for the organization and is the primary liaison for its suppliers. This position is responsible for the acquisition of materials, equipment, supplies and / or services from suppliers to the company

ESSENTIAL FUNCTIONS

• Perform all duties in accordance with established operating procedures, standards of ethical conduct, laws and regulations pertaining to procurement
• Prepares and sends RFQs or RFPs to select vendors
• Review, evaluate, and monitor Purchase Requisitions (PR) for proper authorization(s), valid item information, specifications, statement of work (SOW), contractual obligations and legal compliance
• Administer low complexity, low dollar acquisitions
• Analyze price proposals, quotations, financial reports and other data to determine reasonable process
• Conduct negotiations with suppliers to finalize cost, delivery, quality, terms and conditions and all related freight and logistics charges
• Strive to achieve spending goals with small and disadvantaged businesses.
• Maintain compliant and accurate procurement records including purchase order files, supply agreements and related databases
• Research and resolve receiving and accounts payable issues
• Expedite the solution of any problems including the negotiation of settlements that arise in relation to delivery date, quality, quantity, or the cost of purchased goods or services
• Maintain a working knowledge of routine goods and services purchased
• Monitor market conditions that affect assigned commodities - supply and demand, changes in supply bases, price trends, etc.
• Meets with suppliers to evaluate their products or services and seek out opportunities for cost reduction, quality improvement and new products
• Recommend cost saving processes and improvement
• Track cost savings and cost avoidances
• Assist internal and external customers by interpreting laws, policies, laws, codes and regulations pertaining to purchasing
• Continuously update job knowledge by participating in education opportunities
• The Procurement Analyst may be required to perform other related duties to meet the ongoing needs of the organization

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

• Intermediate to Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
• Ability to enter data accurately into databases.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent the company in a professional manner at all times.
• Must be trustworthy - will handle confidential information routinely
• Must possess effective oral and written communication skills to clearly communicate information to others.
• Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
• Ability to follow a process.
• Professional customer service skills, including active listening, prompt service and follow-up.
• Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution
• Ability to learn and understand corporate policies and procedures and how they relate to the company's goals.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and the ability to work independently
• Ability to multi-task.

QUALIFICATIONS:

• BA/BS Degree and 3 years of task related experience or 7 years of task related experience
• Ability to read and interpret military specifications
• Knowledge of cost and price analysis techniques
• Working knowledge of Enterprise Resource Planning (ERP) Systems
• Experience in FAR / CPSR DoD approved purchasing system preferred
• Experience in an ISO9000 and AS9100 environment preferred
• ISM or APICS certification preferred
• Experience working with Deltek / CostPoint preferred
• Ability to pass a drug and background screening
• Must be able to obtain a government security clearance

WORKING ENVIRONMENT:

A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.


REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.


The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.


This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.