Business Office Manager

COME BE A GREAT PART OF OUR TEAM!

Health, Dental, Vision, Life, Disability Insurance Available 401K Daily Pay PREFERRED: Degree in Business and Experience in a Nursing Facility PURPOSE OF YOUR JOB POSITION The primary purpose of your job position is to assist in the day-to-day accounting funciton of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operation, and as may be directed by the Administrator or Accountant. DELEGATION OF AUTHORITY As Accounting Clerk/Bookkeeper, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. JOB FUNCTIONS Every effort has been made to make your job description as complete as possible. However it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position. MAJOR DUTIES AND RESPONSIBILITIES ADMINISTRATIVE FUNCTIONS Assist in implementing the day-to-day functions of the accounting department. Implement written policies and procedures that govern the acounting functions of the facility. Process and verify payment of invoices on a timely basis. Maintain an open packing slip and purchase order file. Match invoices to packing slips and purchase orders. Make written reports to the Accountant/Administrator on invoices received that do not match purchase orders. Verify invoices received for quantity, unit price, extensions and discounts. Forward invoices to appropriate department personnel for approval for payment. Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expense account. Prepare invoices for keypunching. Verify voucher reports, remittance, checks and journals for the accuracy of each report. Attach original invoice to duplicate copy/canceled check for permanent record. Send checks and maintain a file of paid invoices. Communicate with supplier/vendors concerning errors or questions on invoices. Prepare monthly toatls of open invoices, accounts payable, cash disbursements, etc., as may be directed.Assist in the establishment and maintenance of an adequate account system that reflects the operating cost of the facility. Record payments received to appropriate cash receipts journal. Post payments received to appropriate resident account. Process and post daily charge slips to resident accounts. Verify accuracy of daily deposit ticket with cash receipts journal. Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident. Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc. Prepare and mail statements. Make written and oral reports, recommendations to the Accountant concerning accounting functions. Perform secretarial functions as necessary or directed. Assist in reconciling bank statements as directed. Assist in standardizing the methods in which work will be accomplished. Assist in preparing trial balances as directed. Assist in preparing and implementation of changes in our accounting system as necessary or directed. Maintain payroll to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc, as directed. Monitor and collect accounts receivable. Report delinquent accounts to the Accountant/Administrator. Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required. EQUIPMENT AND SUPPLY FUNCTIONS Assure that an adequate supply of accounting supplies and equipment are on hand to meet the day-to-day operational needs of the facility. Report needs to the Accountant. Request repairs for office equipment as necessary. RESIDENT'S RIGHTS FUNCTIONS Maintain CONFIDENTIALITY of all resident information. Assure that the resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times. WORKING CONDITIONS Works in well-llighted and ventilated office areas, as well as throughout the facility. Sits, stands, bends, lifts and moves intermittently during working hours. Is subject to frequent interruptions. Is involved with residents, family members, personnel, visitors, etc. Is willing to work beyond normal working hours, on weekends and holidays, and on other shifts when necessary. Attend and participate in continuing educaitonal programs designed to keep you abreast of changes in your profession. Is subject to falls, burns from equipment, odors, etc., throughout the work day. May be exposed to infectious waste, diseases, conditions, etc. Communicates with medical staff, nursing personnel, and other department supervisors. EDUCAITONAL REQUIREMENTS Must possess, as a minimum, a High School Diploma. EXPERIENCE Must have, as a minimum, two(2) years experience in bookkeeping or accounting practices. SPECIFIC REQUIREMENTS Must be able to read, write and speak the English language. Must possess the ability to make independent decisions when circumstances warrant such action. Must possess the ability to deal tactfully with personnel, residents, family member, visitors, government agencies/personnel and the general publiv. Must be a minimum of 20 years of age and of good moral character. Must be able to to type 45 words per minute, and use a 10 key calculator. Must possess the ablity to work harmoniously with professional an non-professional personnel. Must possess the ability to plan, oragnize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing sound sccounting techniques. Must be able to understand and carry out written and oral instructions. Must have patience, tact, cheerful disposition and enthusiasm, as well as being willing to handle residents, staff, and visitors based on whatever maturity level they are currently funcitoning. Must possess the ability to seek out new methods/principles and be willing to incorporate them into existing accounting practices. Must be knowledgeable of micro-computers, date entry, output, etc. Must possess the ability to examine and verify financial documents and reports. Must be able to prepare financial and other records in a systematic, neat legible manner. PHYSICAL REQUIREMENTS Must be able to move intermittently throughout the work day. Must be able to speak the English lanquage in an understandable manner. Must be able to cope with the mental and emotional stress of the position. Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met. Must function independently, have flexibility, personal intergrity, and the ability to work effectively with residents, personnel, and support agencies. Must be in good general health and demonstrate emotional stability. Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility. may be required to lift and move office equipment, supplies, etc. #J-18808-Ljbffr The Wellstone Group