High School Counselor Secretary

Position Type:
Exec Assistants & Clerical/High School Counselor Secretary

Date Posted:
5/28/2026

Location:
NORTH HIGH SCHOOL

Date Available:
08/03/2026

Closing Date:
Until Filled
Temporary/Duration of Need Contract
185 Days per year
7.5 Hours per day
Grade 40: $16.13- $18.11 an hour
Application Procedure: Apply online

Title: High School Counselors Secretary
Department: Counseling Office
Immediate Supervisor: Counselors

Job Goal: Provide a majority of the computer work in the counseling office. Answering telephone calls and taking messages; overseeing office aides by delegating work and tracking their attendance. Assist senior students in the college/scholarship application process.

ESSENTIAL DUTIES AND RESPONSIBILITIES:


1. Design and prepare documents in word processing files (i.e. various types of letters, memorandums, handbooks, charts, calendars, newsletters, etc.)


2. Create, prepare, and distribute various reports on the OSIRIS system. provide student lists and mailing labels for in-school personnel and approved outside but school related organizations (i.e. Booster Club, Parent Group, etc.)


3. Update and maintain student database files for addresses and the related map, street and transportation codes.


4. Provide telephone support by answering, taking messages and/or routing calls.


5. Receives students, parents and visitors in office providing assistance in answering questions, distributing materials and information.


6. Ensure all forms used in counseling office are kept current and an adequate supply remains on hand at all times.


7. Maintain calendars used for reserving conference room, testing rooms utilized for meetings, support groups and other gatherings.


8. Prepare homework requests and distribute to teachers. When homework is turned in, ensure all teachers have submitted and prepare for designated person to pick up.


9. Prepare staffing requests and notify teachers.


10. Prepare confidential grade requests, distribute to teachers, track as they are returned and contact parent(s) with information.


11. Apply minor first aid treatment as needed to students (contact school nurse if necessary).


12. Notify students of scholarship opportunities; make copies of all scholarships; type and mail scholarship applications, etc.

1. Process and check college applications for completeness and accuracy. Obtain official transcripts, etc.

14. Responsible for making sure a diploma card is filled out by each senior.

1. Assist in setting up Senior Awards program.

16. Other duties may be assigned.


Length of Contract : Two hundred forty (240) days or one hundred eighty-five (185) contract days. Salary commensurate with experience on the negotiated agreement of the Support Employees of Edmond (SEE).


Evaluation : Performance of this job will be evaluated by the Counselors in accordance with the provisions of the Board's policies, state law, and the negotiated agreement with the Support Employees of Edmond (SEE).


SUPERVISORY RESPONSIBILITES:
None.


QUALIFICATION REQUIREMENTS :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION AND/OR EXPERIENCE:
High School Diploma or General Education Degree (GED).


CERTIFICATES, LICENSES, REGISTRATIONS:
None required.


LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, staff, parents, and the general public.


MATHEMATICAL SKILLS:
Ability to plan budgets and use the mathematical skills required to do so. Maintain accurate records and support documentation for projects under the supervision of the position.


REASONING SKILLS:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.


OTHER SKILLS AND ABILITIES:
Ability to use computer and computer related programs and other technologies needed to perform essential job functions. Ability to apply knowledge of current research and theory. Ability to establish and maintain effective working relationships with students, staff, and the community. Ability to organize and chair or facilitate committees and meetings. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all district requirements and Board of Education policies.


PHYSICAL DEMANDS :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception.


WORK ENVIRONMENT :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.