Program Manager Sped Services

Job Overview
The Program Manager Special Education Services, under the direct supervision of the Assistant Director of Special Education, will work in collaboration with the special education department and campus staff to design, implement, and monitor quality special education services for students served with special education services, PK-12, including adult transition services. The Program Manager manages and monitors programs and services for all student eligibility conditions identified under IDEA. This position will direct oversight of programs and services for students based on current research/evidence-based methodologies and will provide strong leadership in promoting the district's and department's vision of inclusive special education services in the District and community.

Position Description

Essential Duties and Responsibilities

Program Implementation and Instructional Support

• Design, implement, and monitor IEPs across instructional settings.
• Guide Program Specialists in conducting classroom observations, coaching, and modeling of effective instructional and behavioral strategies.
• Promote differentiated instruction, curriculum modifications, and collaborative teaching practices.
• Use data (FIEs, FBAs, informal assessments) to support PLAAFPs, goal-setting, BIPs, and instructional planning.
• Collaborate with internal teams to ensure programming meets individual student needs and aligns with special education frameworks.

Professional Development and Capacity Building

• Design and deliver professional learning for district and campus staff.
• Support implementation of professional development initiatives, collaborating with other departments.
• Conduct classroom walkthroughs and provide coaching and modeling to instructional staff and Program Specialists
• Serve as District Trainer for de-escalation and restraint protocols, as directed.

Compliance and Data Management

• Ensure adherence to federal, state, and district laws, regulations, and special education policies
• Monitor and supervise timely and accurate Medicaid reporting; collaborate with the business office for compliance.
• Manage assigned SPP indicators (7, 13, 14) and serve as Transition designee, as needed.
• Collect, analyze, and report program data to support compliance and continuous improvement efforts.
• Maintain confidentiality regarding student records and services.

Stakeholder Collaboration and ARD Support

• Attend and facilitate ARD meetings to support campus teams, students, and families.
• Serve as a resource for campus administrators on special education services and placement decisions.
• Collaborate with departments such as Transportation and CRCG to ensure coordinated services.
• Support reintegration of students from out-of-district placements and help monitor transition planning.

• Provide input on staffing projections, program placements, and future campus allocations based on data trends.
• Monitor student outcomes to ensure alignment with district goals and support inclusive practices.
• Address stakeholder concerns in a timely manner and contribute to resolution efforts.
• Monitor monthly program counts and future projections to inform decision-making.

Supervisory Responsibilities

• Supervise one or more employees at a time
• Conduct performance appraisals of assigned staff
• Assist in the process of recruiting, screening, interviewing, hiring and training employees
• Plan, assign and direct work for the Special Education Department
• Reward employees and initiate personnel actions including documentation and termination under the guidance of Human Resources