Experienced Professional, Project Accounting

Job-ID: 95461

Category: Finance and Accounting

Location: Morristown, NJ, United States

Posted:

This Opportunity

Experienced project accountant professional providing accounting and financial specialist support to one or more Project Managers and/or project team(s). Tasks include reviewing and evaluating project charges for accuracy, completing cost transfers, establishing and updating funding as needed, instituting and maintaining project budgets, and ensuring that all project data is current for medium-sized and/or moderate-level complexity projects. Generates accurate and thorough financial documentation and reporting regarding infrastructure/transportation/professional services projects, working in tandem with project managers on pre-billing information review, cost estimates, and invoicing. Ensures that responsibilities are delivered and adhered to with a level of quality that meets or exceeds acceptable industry standards, supporting the delivery of future-ready solutions to clients.

Your Impact

• For assigned project(s), manage and analyze the collection, recording, and allocating of project costs and revenue, ensuring accurate project profit and loss calculations, and communicating project financial performance and profitability to project/program management.
• Responsible for lifecycle project accounting from creating project accounts in Oracle, to tracking projects and project budget, validating invoicing, project close-out, and reconciling overall project payables and receivables to project budgets.
• Perform detailed and involved accounting tasks related to managing project contract, billing events and billing transaction exceptions revenue for medium-sized and/or moderate-level complex projects.
• Partner with the Project Manager and project team to establish the project budget, updating budgets, and making project accounting recommendations as needed when contract modifications or budget changes arise.
• Generate project financial reports, evaluating the reports for any items, including labor breakage, that need to be escalated for review by the Project Manager as necessary.
• Authorize access to project accounts, and the transfer of expenses into and out of project-related accounts in compliance with established accounting practices and guidelines.
• Maintain quality control standards and procedures for generating accurate and precise project-related financial records using Oracle, spreadsheets, and software.
• For assigned projects, apply learned accounting expertise relating to project resources, labor and expenses, investigating project variances and submitting variance reports to management.
• Verify contract and change order characteristics for projects that are medium-sized and/or of a moderate-level of complexity, including reading and interpreting contract language, method of compensation, modifications, purchase orders, and subcontract/consultant terms.
• Monitor key indicators for managing and analyzing problem projects, keeping project managers and/or project accounting manager informed on any noted concerns.
• Responsible for ensuring draft invoices from billing are accurate based on the contract requirements agreed upon with the client; identifying any needed corrections, obtains Project Manager documentation and signature. Finalizes the invoice approval with the Project Manager/billing team and submits the invoice to the client.
• Subcontract management and coordination with Contract Administrators. This includes evaluating subconsultant invoice submittals for accuracy, establish and maintain purchase orders for subconsultants, and requests and follows up on subcontractor payment requests with Accounts Payable.
• Identify and record unpaid contract billings, following up on any delinquent accounts receivable and/or unbilled costs.
• Respond to requests for more detail from clients, investigate all project expenses not billed to clients, and review and approve all project-related billings to clients.
• Attend project-related meetings to inform the team regarding the current status of project financials, articulating problem projects and following up on any identified actions as discussed.
• Create and submit government reports related to projects.
• Compile information for review by a more Senior Consultant prior to submitting for internal and external auditors as required.
• Interact with regulatory agencies, subcontractors, and clients in a confident and professional manner.
• Remain current in latest project accounting principles and subject matter.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• Bachelor’s Degree in Accounting, Business, or closely-related discipline (or demonstrated proven equivalent experience).
• 3 to 5 years of relevant post education experience in accounting, project contracts and change management documents.
• Working knowledge of project accounting principles, practices, and methods and their application to project work-related issues.
• Analytical mindset with an ability to exercise sound independent judgement in evaluating situations and making decisions with financial implications to the company.
• Ability to initiate and coordinate efforts with various stakeholders around contract and project requirements.
• Effective/Strong Capable interpersonal and communication skills when interacting with others, expressing ideas effectively and professionally to an accounting and non-accounting audience.
• Effective self-leadership with attention to detail, results orientation, and managing multiple priorities in a dynamic work environment.
• Ability to learn new techniques, perform multiple tasks simultaneously, follow instruction, work independently, and comply with company policies.
• Proficiency with technical writing, office automation and accounting software, technology, math principles, spreadsheets, MS Excel, pivot tables, formulas, data format/sort/filter, VLOOKUP, predictive models, and tools.
• Critical thinking and problem-solving skills required to apply learned subject matter and technical knowledge to reach conclusions from data collation, documentation, statistical analysis, and arriving at the most effective, economical, and logical solution.
• Awareness of and adherence to WSP USA’s Project Delivery Handbook.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• This is a professional role and as such work deadlines and work hours may extend beyond a typical workday.
• Occasional travel may be required depending on project-specific requirements.

Preferred Qualifications:

• Familiarity with Oracle preferred (but not required).
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About the company

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.