Senior CMO Office Coordinator

Overview The Senior City Manager's Office Coordinator provides advanced administrative, operational, and project coordination support to the Deputy City Manager and Managing Director. This position serves as a key liaison between the City Manager, Mayor and City Council, executive leadership, department directors, employees, and residents. The senior office coordinator manages executive-level communications, coordinates meetings and special projects, and ensures the efficient daily operation of the City Manager's Office while maintaining the highest level of professionalism and confidentiality. This information is intended to be descriptive of the key responsibilities of the position and is not all inclusive. Duties may amend over time as projects, staff, technology and assignments modify. The following examples do not identify all duties performed by any single incumbent. Responsibilities Provide comprehensive executive administrative support to the Deputy City Manager and Managing Director, including managing complex calendars; coordinating meetings, conferences, travel, and public engagements; drafting, editing, and preparing professional correspondence and other executive communications. Deliver high-quality customer service to citizens by addressing inquiries, resolving concerns, and serving as a knowledgeable liaison to other departments. Lead logistical planning for departmental events and meetings by coordinating conference room reservations, speaker arrangements, meals, presentation materials, and on-site setup. Maintain confidential records and sensitive information with discretion and professionalism. Maintain organized electronic and physical filing systems in accordance with records retention policies. Process purchase orders, invoices, department payroll, travel reimbursements, and other administrative transactions. All other duties as assigned by a supervisor/manager within the City Manager’s Office for any projects, documents, research, materials, coordination and/or collaboration needed. Identify opportunities for improving office processes and administrative efficiency; recommend and implement solutions in coordination with department leadership. Be highly proficient in Microsoft Office products – specifically, Outlook, Word, Excel, and PowerPoint. Experience utilizing Lawson, Municode, JustFOIA and Laserfiche preferred but not required. Demonstrate accuracy and efficiency when preparing business documents, presentations, spreadsheets, and work assignments. Maintain regular and dependable attendance. All other duties as assigned. Qualifications Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be: Education: High School/GED required with 6 months of additional education beyond high school, such as college hours, technical or correspondence courses. Additional experience may substitute for the 6 months of additional education. Experience: At least five years of administrative support experience. Bilingual (English/Spanish) communication skills are preferred. Licenses: Valid Texas Class C Driver's License required. #J-18808-Ljbffr City of Grand Prairie