Accounting Specialist

Position Summary

The Finance Technician I performs routine clerical and technical accounting functions in support of accounts payable, accounts receivable, payroll, revenue processing, cash management, and financial recordkeeping. This is an entry-level accounting position responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and ensuring compliance with fiscal policies and procedures.

Key Responsibilities

Accounting & Financial Operations

• Reconcile, analyze, and maintain accounting records, including:
• Cash receipts
• Registry funds
• Deposit funds
• Subsidiary ledgers
• Financial and fiscal records
• Review accounting transactions, financial documents, and calculations for accuracy and compliance.
• Track and maintain ledgers, journals, registers, and financial records.
• Prepare routine accounting reports, statements, and supporting documentation.
• Create queries and reports using PeopleSoft and Microsoft Excel.

Accounts Payable & Accounts Receivable

• Process invoices for payment of goods and services.
• Verify contract rates, terms, and payment accuracy.
• Process accounts payable, accounts receivable, and internal billing transactions.
• Ensure proper recording and reporting of transactions.
• Work with internal and external stakeholders to resolve payment issues and ensure timely payments.

Cash Management & Reconciliation

• Receive and prepare revenue deposits.
• Reconcile:
• Cash transactions
• Credit card transactions
• Bank statements
• Deposit records
• Prepare bank deposit slips.
• Allocate funds to appropriate accounts.
• Verify deposits against bank records.
• Maintain accountability for monetary transactions.
• Ensure adherence to internal controls regarding:
• Disbursement of funds
• Transfers
• Recording
• Financial reporting

Payroll Administration

• Verify employee time records.
• Process bi-weekly payroll accurately and on time.
• Process:
• Wage adjustments
• Salary adjustments
• Retroactive pay increases
• Vacation sell-backs
• Awards payments
• Education reimbursements
• Military differentials
• Process and remit employee benefit payments.
• Process year-end W-2 reporting.
• Ensure accurate tax withholding and deductions.

Garnishments & Special Payments

• Process:
• Tax levies
• Wage garnishments
• Child support payments
• ACH returns and reversals
• Collection reimbursements
• Tax liens
• Reconcile wire transfers and payment requests.

Court & Legal Financial Processing

• Prepare financial documents and maintain court checkbooks.
• Audit:
• Cash logs
• Bankruptcy filings
• Payment applications
• Issue warrants and assess applicable fees.
• Interpret judges' orders.
• Verify legal documents for sufficiency.
• Process legal documents according to:
• Judicial orders
• Policies and procedures
• State statutes
• Review and process:
• Cash bond records
• Surety bond records
• Schedule bond return dates.
• Identify Non-Resident Violator Compact cases and validate non-compliance.

Customer Service & Stakeholder Support

• Respond to inquiries regarding:
• Account status
• Payments
• Check issuance
• Account balances
• Financial transactions
• Provide accounting information and assistance to internal and external stakeholders.
• Research and resolve routine discrepancies between accounting records and systems.

Compliance & Record Maintenance

• Maintain compliance with:
• Federal laws
• State laws
• Local regulations
• City policies and procedures
• Maintain accounting manuals and procedural documentation.
• Participate in financial studies and analysis activities.

Required Qualifications

Education

• High School Diploma or GED required.

Experience

• Minimum 1 year of experience in:
• Accounting
• Finance
• Payroll
• Bookkeeping
• Banking Operations
• Fiscal Administration
• Related financial field

Equivalent Experience

• Relevant work experience may substitute for education requirements.
• Relevant college coursework may substitute for required experience.

Preferred Experience

• Accounts Payable (AP)
• Accounts Receivable (AR)
• Payroll Processing
• Cash Handling
• Bank Reconciliation
• General Ledger Maintenance
• Financial Reporting
• Court or Government Accounting
• Revenue Processing
• PeopleSoft
• Microsoft Excel

Required Skills

• Financial Acumen
• Attention to Detail
• Data Entry Accuracy
• Account Reconciliation
• Problem Solving
• Organization and Time Management
• Ability to Work Independently
• Customer Service Skills
• Written and Verbal Communication
• Ability to Perform Under Pressure

Software & Systems

• Microsoft Excel
• Microsoft Office Suite
• PeopleSoft
• Payroll Systems
• Accounting Software
• Financial Management Systems