Surveillance Operations Manager

Surveillance Operations ManagerAPEX Investigation® is a trusted leader in Insurance, Workers' Compensation, Liability, and Human Resource Investigations. For over 40 years, APEX has stood firm in its dedication to reducing insurance risks and combating fraudulent claims. Our commitment to delivering fast, high-quality, and reliable investigations has made us the partner of choice for our clients. APEX Investigation's mission is to build lasting relationships through trust, integrity and quality investigations. The APEX team lives out that mission by providing constant communication, results you can use, delivered fast at a fair price.The Surveillance Operations Manager serves as the Director of Surveillance's second-in-command and is responsible for the day-to-day operational management of surveillance investigations across California and nationwide. This leadership position ensures investigations are properly planned, assigned, monitored, and completed while providing managerial support to investigators, sales, clients, and internal departments. When the Director is unavailable, this position assumes responsibility for department operations and decision-making.Reports To: Director of Surveillance and COOStart Date: SeptemberLocation: 2424 K Street, Sacramento, CASchedule: Tuesday–Saturday, Full-Time Exempt (Salary)Salary: $70,304 per yearTravel: 10–20% only in California for events, trainings, and meetingsPrimary ResponsibilitiesAssist in managing daily Surveillance Department operations.Serve as Acting Director when necessary.Manage out-of-state investigators, vendors, and investigations.Ensure cases are investigation-ready before assignment.Run DMV driver's license and license plate searches; verify vehicle ownership, registration information, and ensure results are accurately entered into CaseLink.Verify medical appointments the day before surveillance.Coordinate investigator schedules, coverage, PTO, and operational support.Resolve investigator access, login, software, and case issues.Partner with Sales and Client Services on priority cases and client communications.Problem-solve operational issues including cancellations, scheduling conflicts, weather, travel, and staffing.Monitor quality, timeliness, reports, video uploads, and compliance.Develop and improve departmental procedures, workflows, and AI-enabled processes.Leadership ResponsibilitiesCoach and mentor investigators and case managers.Support hiring, onboarding, and training.Promote accountability, quality, and operational excellence.Recommend process improvements and technology enhancements.Qualifications5+ years in insurance investigations or surveillance operations.Leadership or management experience.Strong organizational, communication, and problem-solving skills.Experience coordinating multiple investigations simultaneously.Ability to travel and work from the Sacramento office Tuesday–Saturday.Key Performance Indicators (KPIs)Case readiness before assignmentMedical appointment verification accuracyOn-time investigation completionClient and investigator satisfactionVendor performanceReport turnaround timeOperational problem resolutionQuality assurance scoresBest Practices for Insurance Investigation Case ManagementValidate objectives, addresses, vehicles, and supporting documents before assignment.Confirm appointments, weather, investigator readiness, and client updates before each surveillance day.Monitor active investigations and resolve issues immediately.Ensure complete reports, video, billing, and follow-up opportunities after surveillance.Balance investigator workloads and maintain staffing readiness.Track metrics and recommend continuous operational improvements.BenefitsMedicalDentalVisionPTOFSASimple IRA PlanEqual Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran's status, political affiliation, or any other non-merit factor.After making a conditional offer of employment, the company will conduct a job-related background check. A comprehensive background check may consist of prior employment verification, motor vehicle records, professional reference checks, education confirmation and/or criminal record and credit checks. Third-party services will be hired to perform these checks. Employer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.After an offer is made and accepted, the employer will comply with the Immigration and Nationality Act I-9 requirements to establish your identity and employment eligibility.