Intern Administrative Assistant/Virtual Assistaant

Position Summary:

The Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role will be responsible for supporting the leadership team and staff through a variety of tasks related to organization, communication, and coordination.

Key Responsibilities:

• Office Management:
• Answer phone calls, emails, and direct inquiries to the appropriate staff members.
• Assist with data entry, filing, and maintaining accurate records.
• Support for Programs and Events:
• Assist with the planning and coordination of events, including preparing materials, managing RSVPs, and setting up venues.
• Track and manage attendance for programs and events, ensuring records are accurate and up-to-date.
• Communications:
• Serve as a first point of contact for visitors, parents, staff, and external stakeholders.
• Draft and distribute communications such as emails, memos, and newsletters.
• Support staff with outreach and follow-up communication for participants and partners.
• Clerical Support:
  • Assist with the preparation of reports, presentations, and other documentation needed by leadership.
  • Handle travel arrangements, expense reports, and other administrative tasks for the leadership team.
  • Maintain confidentiality and professionalism in handling sensitive information.

Qualifications:

• Prior experience in an administrative role.
• Strong organizational and time management skills.
• Proficiency with office software (Microsoft Office, Google Workspace).
• Excellent communication and interpersonal skills.