Management Assistant

Summary You will serve as a Management Assistant, providing clerical and technical work, including a variety of analytical support and data entry tasks. You will assist in maintaining high quality data standards for the creation and management of data contained in the Maintenance Management System database, using knowledge of data collection methods and software to tabulate, prepare, analyze, and manage data pertaining to work orders, and material requisitions. Responsibilities The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. The duties may include, but are not limited to: Assists the Facility Maintenance department administrative staff with various tasks including conducting market research, closing out contracts, completing paperwork, and archiving files. Receives calls, prepares formatted letters to suppliers, and researches complaints from vendors. Provides support for the Maintenance Management System database by entering data and maintaining the accuracy of the database. Monitors and reviews past and present program resource use and forecasted requirements to identify trends, discrepancies and problems requiring further study and review by management. Controls, maintains, operates and manages the spare parts and tool inventory, including the day to day operations; adds parts and tools into the inventory system and issues parts to the maintenance employees. Assembles, compiles, and summarizes data validation and verification efforts into tables, charts, documents, and maps for use in oral presentations, written reports, and guidance to the field. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-04 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Working knowledge of Maintenance Management System and other types of software, databases, and office tools such as Microsoft Word and Excel. Use of databases, computers, and field data collection devices in order to recommend procedures and methods to improve data quality and/or generate reports. Communicating with internal and external stakeholders. OR Successful completion of a full 4-year course of study leading to a bachelor's degree. Equivalent combinations of education and experience are qualifying for this grade level. TRANSCRIPTS are required if: You are qualifying for the position based on education. You are qualifying for this position based on a combination of experience and education. This education must have been successfully completed and obtained from an accredited school, college, or university. COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-05 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This position does not have an education qualification requirement. Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. First time hires to the federal government normally start at the lowest rate of the salary range for the grade selected. Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty will be the responsibility of the selected employee.. This is a term appointment not to exceed 13 Months. (Appointment may be extended up to 4 years without reannouncing). For more details click: Term Appointments Promotion Potential: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.