Human Resources Support Specialist - Payroll and Audit

Job Description

Job Description

Join the Heinzerling Community Human Resources Team!

Heinzerling Community is seeking a detail-oriented, dependable, and organized Human Resources & Payroll Coordinator to support our HR and payroll operations. This position plays a critical role in ensuring the accuracy of employee records, payroll processing, and HR compliance while providing exceptional service to employees throughout their employment journey.

The ideal candidate has a strong eye for detail, enjoys auditing and maintaining accurate records, values confidentiality, and thrives in a fast-paced, collaborative environment.

Essential Responsibilities

Payroll & Auditing

Reviewing timecards for up to 500 employees

Assist with the preparation, processing, and auditing of payroll to ensure accuracy and timely completion.

Review payroll reports and employee data for accuracy, identifying and resolving discrepancies.

Audit employee records and HR documentation to ensure compliance with organizational policies and applicable employment laws.

Support internal HR and payroll audits, compliance reviews, and reporting requirements.

Maintain accurate payroll and personnel records within ADP and other HR systems.

Human Resources Administration

Maintain confidential employee files and electronic personnel records.

Process employee data changes, including new hires, transfers, status changes, and terminations.

Assemble, review, and audit new hire paperwork, including I-9s, tax forms, direct deposit information, and other employment documents.

Conduct background checks, reference checks, and exclusion screenings.

Create and issue employee identification badges.

Respond to employee and applicant questions regarding standard HR and payroll processes.

Assist with surveys, reporting, and regulatory compliance activities.

Support employee recognition programs and other HR initiatives.

Participate in new hire orientation and onboarding activities.

Maintain the highest level of confidentiality while handling sensitive employee information.

Qualifications

Required Skills

Exceptional attention to detail with a strong focus on accuracy and quality.

Experience reviewing, auditing, and maintaining confidential records.

Strong organizational and time management skills with the ability to prioritize multiple tasks.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office, including Word, Excel, and Outlook.

Ability to maintain confidentiality and exercise sound judgment.

Collaborative, dependable, and customer-service oriented.

Preferred Qualifications

Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field, or equivalent experience preferred.

Previous Human Resources, Payroll, or Administrative experience preferred.

Experience using ADP or another HRIS/payroll system.

Knowledge of employment laws, payroll processes, and HR compliance requirements.

Benefits

Paid Training

Immediate Paid Time Off Accrual

Retirement Plan with a 50% Company Match

Tuition Reimbursement

Medical, Dental, and Vision Insurance beginning the first day of the month following 60 days of employment

If you are highly organized, enjoy working with payroll and HR records, and take pride in maintaining accuracy and compliance, we encourage you to apply and become part of the Heinzerling Community team.