Sales Coordinator

Job Description

Job Description

We are looking for a Sales Coordinator to support sales activity for two projects. This position helps organize group bookings, corporate business, meetings, and special events while serving as a reliable point of contact for clients and internal teams. The role is ideal for someone who is highly organized, service-focused, and comfortable balancing multiple priorities in a hospitality setting.

Responsibilities:

• Develop and organize sales documents such as client proposals, service agreements, event paperwork, and booking contracts for group business.

• Manage reservation-related records by updating room blocks, guest lists, negotiated rates, and account details within hotel systems.

• Arrange event logistics by confirming meeting space setup, food and beverage needs, payment instructions, and special accommodations.

• Share accurate group and event information with front office, housekeeping, food and beverage, and engineering teams across both hotel locations.

• Monitor contract status, deposits, billing timelines, and key cutoff dates to help keep bookings on track and compliant.

• Support client engagement through property tours, scheduled sales meetings, and timely follow-up communication.

• Maintain orderly sales files, account documentation, and reporting materials to support departmental organization and performance tracking.

• Review group pickup activity and communicate booking concerns, adjustments, or risks to sales leadership.

• Provide day-to-day administrative assistance to sales and property leadership while contributing to promotional efforts and local business development activities.

• At least one year of experience in a hospitality environment is required.

• Previous background in sales support, administrative coordination, or event planning is preferred.

• Strong ability to organize work, manage time effectively, and handle multiple deadlines across two properties.

• Clear written and verbal communication skills with a detail-oriented approach to client and team interactions.

• High level of dependability, attention to detail, and follow-through in a fast-paced hospitality setting.

• Proficiency with Microsoft Office applications is required; familiarity with hotel sales platforms or property management systems is a plus.

• Ability to work independently while coordinating effectively with several departments.