Administrative Assistant - Brooklyn, NY

Temporary Administrative Assistant

At Rose Associates, our dynamic services platform spans development, management, leasing, and marketing, catering to private and institutional property owners globally. In the unparalleled market of New York City, where unique needs and challenges abound, we've solidified our position as the go-to industry leader. Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area. Join us on the forefront of innovation and growth Rose Associates is where excitement meets opportunity!

We are excited to announce an opportunity for a dynamic and organized individual to join our team as a Temporary Administrative Assistant! This part-time role, spanning four months, offers the chance to work 20 hours per week, from Monday through Thursday. As a key member of our team, you will tackle a variety of administrative tasks, playing a crucial role in ensuring the smooth and efficient operation of our office.

Locations: The Guild - 310 Livingston Street, Brooklyn, NY 11217 Hanover House - 17 Hanover Place, Brooklyn, NY 11201 House 55 - 55 Willoughby Street, Brooklyn, NY 11201

Essential Job Functions

Answer and direct phone calls in a courteous and professional manner, ensuring excellent customer service.

Accurately take and relay messages to appropriate personnel, ensuring timely and effective communication.

Greet and assist visitors, managing door access to maintain security and hospitality.

Ensure all visitors sign in and are directed to the appropriate staff member or meeting room.

Aid in filing paperwork, ensuring documents are correctly categorized for easy retrieval.

Maintain and organize both physical and digital records efficiently.

Perform data entry tasks with high accuracy and maintain confidentiality.

Prepare and edit correspondence, reports, and presentations, ensuring clarity and professionalism.

Order and manage office supplies, ensuring adequate stock levels.

Manage and distribute incoming and outgoing mail promptly.

Assist other administrative staff with various tasks as needed, promoting teamwork and efficiency.

Support management with special projects and assignments, demonstrating flexibility and initiative.

Must be present on-site and be able to move throughout the building to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors, and visitors.

Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.

Position may be required to perform duties outside their normal responsibilities as needed.

Qualifications

High school diploma or equivalent

Proven experience as an administrative assistant or in a related administrative role

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational and multitasking abilities

Ability to work both independently and as part of a team.

A valid NYS real estate license is a plus.

Work authorization (required)

Must be available to work Monday through Thursday. Hourly Pay Rate - $31.25