Administrative Associate

Posting Details
Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy ,and the employee assistance program , many of which are offered free of charge.

Recruitment Range
$40,000 - $45,000

Recruitment Range Details

The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number
S02824

Position Title
Administrative Associate

Working Title
Administrative Associate

Competency Level
Advanced

Home Department
International Programs - 33700

Primary Purpose of Organizational Unit
The Office of Global Partnerships and International Education is dedicated to developing and increasing the international dimension of the UNCW campus. This is accomplished by fostering programs and services for international students; helping UNCW students to participate in education abroad programs; assisting UNCW faculty in their teaching, research, and scholarship abroad; developing and strengthening educational linkages with international partners so as to create opportunities for student, faculty, and staff exchanges; identifying and obtaining resources to further the internationalization of UNCW, and by enhancing and expanding international and global opportunities and resources on campus and in the surrounding community.

College
Global Ptrsp and International Ed - 307 College

College/School Information

University Information
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus

Brief Summary of Work for this Position
The Administrative Associate serves on the business services team and supports the functional units of the Office of Global Partnerships and International Education, comprising the offices of Education Abroad, International Students and Scholars, and the English Language Center. This position reports to the Business Officer, and also serves as the backup to the Business Services Coordinator for cross-trained roles. The Administrative Associate is responsible for:

• Financial processing: Coordinate domestic and international travel, process payments and reimbursements, and reconcile UNCW Card transactions. Coordinate purchasing, receiving, and reconciliation of goods and services through uShop and the UNCW Card program. Ensure appropriate funding sources are used. Monitor Banner funds and maintain financial records for cultural activities/events and sponsored grant programs. Prepare journal entries and interdepartmental invoices.
• Asset management: Maintain departmental asset management records of equipment and vehicles, including a departmental golf cart, GEM car, and 15-passenger van. Maintain driver training records for staff and ensure training is current before reserving departmental vehicles for campus use. Serve as the primary LifeCycle coordinator for staff computers.
• Website management: Ensure website content is current, relevant, easy to navigate, and compliant with ADA access requirements. Coordinate updates with ITS, OUR, and other content managers within the department.
• Front office support: Maintain a welcoming reception area with refreshments for staff and guests. Screen and route telephone calls and walk-in visitors. Coordinate virtual and on-campus meetings and events, including facilities reservations, catering orders, and ITS technical support. Coordinate incoming and outgoing mail and shipments. Manage work orders and surplus disposal requests.
• Insurance processing: Coordinate health insurance enrollment, process student billing transactions, and verify funding sources for various programs.

Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience

• Bachelor's degree in Accounting, Business, or a relevant field; or an equivalent combination of training and experience.
• Proficient in Microsoft Office Suite, including Excel, Teams, and Sharepoint.
• Experience with UNCW applications including Banner, Emburse/ChromeRiver, and uShop.
• Experience with international travel and knowledge of another language is preferred.
• Proficiency in written and oral communication skills.
• Attention to detail and the ability to multi-task.
• Ability to provide customer service to faculty, staff, students and visitors.
• Ability to prioritize tasks and provide guidance on business practices with an established precedence.
• Ability to analyze, interpret, recommend, write and implement policy and procedural guidelines.
• Ability to learn university systems, procedures, and policies.
• Ability to identify, analyze and evaluate situations or problems and implement solutions.

Required Certifications or licensure
N/A

FTE
1.0 FTE (40 hours per week)

Months Per Year
12 Months

Work Days
Monday - Friday

Work Hours
8:00 AM -5:00 PM

Type of Position
Permanent

Anticipated Ending Date if Time-Limited

Position Number
8303

Job Posting Date
05/04/2026

Posting Close Date
05/31/2026

Number of Openings
Single Incumbent

Special Notes to Applicants


PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement


UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting