Accounts Payable Lead
Partners Personnel Management
Accounts Payable (AP) Specialist - Job Description (Template)
Position Summary
The Accounts Payable Specialist is responsible for processing vendor invoices, verifying accuracy and approvals, preparing payments, and maintaining accurate AP records. This role supports month-end close activities, resolves vendor issues, and ensures compliance with company policies. Key Responsibilities
Accounts Payable, AP, invoice processing, 3-way match, vendor management, payment runs, ACH, reconciliation, Excel, ERP, accounting support. If you tell me your industry (e.g., light industrial/manufacturing vs corporate office), pay range, and whether it's high-volume AP, I can tailor this into a posting-ready version with the exact shift, required systems, and screening questions. After that, feel free to leave a thumbs up/down on the final version so I can match your preferred style next time.
#partnersprofessional
Position Summary
The Accounts Payable Specialist is responsible for processing vendor invoices, verifying accuracy and approvals, preparing payments, and maintaining accurate AP records. This role supports month-end close activities, resolves vendor issues, and ensures compliance with company policies. Key Responsibilities
- Process high-volume vendor invoices (PO and non-PO) accurately and timely
- Match invoices to purchase orders/receipts (2-way/3-way matching) and resolve discrepancies
- Route invoices for proper coding and approval; ensure adherence to approval workflow
- Prepare and process weekly/biweekly payment runs (ACH, check, wire)
- Maintain vendor master data (W-9s, tax documentation, banking updates) and ensure compliance
- Respond to vendor inquiries; research and resolve invoice/payment issues
- Reconcile vendor statements and resolve outstanding balances
- Assist with month-end close (accruals, AP aging, GL reconciliations as needed)
- Support audits by providing documentation and answering AP-related questions
- Collaborate with Purchasing, Receiving, Operations, and Accounting to resolve issues
- Maintain organized digital and/or physical filing in accordance with retention policies
- 1-3+ years of accounts payable or accounting support experience (high-volume preferred)
- Knowledge of invoice processing, GL coding, and basic accounting principles
- Proficiency with Excel (filters, VLOOKUP/XLOOKUP, pivot tables a plus)
- Experience with an ERP/accounting system (examples: Oracle, SAP, NetSuite, Dynamics, QuickBooks, Sage)
- Strong attention to detail, accuracy, and ability to meet deadlines
- Professional communication skills and customer-service mindset (vendor support)
- Associate's or Bachelor's degree in Accounting, Finance, or related field
- Experience with expense reporting tools (e.g., Concur)
- Construction/manufacturing/warehouse AP experience (if applicable)
- Multi-entity or multi-location AP experience
- Schedule: [Mon-Fri, 8:00am-5:00pm / flexible]
- Work location: [Onsite / Hybrid / Remote] in [City, State]
- Pay: [$XX-$XX/hr] depending on experience
- Employment type: [Temp / Temp-to-hire / Direct hire]
Accounts Payable, AP, invoice processing, 3-way match, vendor management, payment runs, ACH, reconciliation, Excel, ERP, accounting support. If you tell me your industry (e.g., light industrial/manufacturing vs corporate office), pay range, and whether it's high-volume AP, I can tailor this into a posting-ready version with the exact shift, required systems, and screening questions. After that, feel free to leave a thumbs up/down on the final version so I can match your preferred style next time.
#partnersprofessional
Vacancy posted 2 days ago
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