Lease Administrator

The Lease Administrator maintains and administers lease records for an assigned portfolio of commercial and/or residential properties abstracting lease terms tracking critical dates and supporting accurate billing renewals and compliance with lease agreements.

Essential Duties and Responsibilities

• Abstract key lease terms including rent escalations renewal options and critical dates into the lease administration system.
• Maintain accurate and organized lease files amendments and related documentation.
• Track and monitor critical lease dates including renewal termination and option deadlines and notify stakeholders in advance.
• Prepare renewal offers and communications in a timely manner; follow up consistently to support resident/tenant retention coordinating pre-renewal inspections with property or engineering staff as applicable.
• Support tenant/resident billing processes including recurring rent CAM tax charges and other charges based on lease terms.
• Coordinate move-in and move-out administration including lease execution unit or space turnover documentation and required notices to property management maintenance and vendor teams.
• Respond to routine inquiries from tenants/residents property management and internal teams regarding lease terms and account status.
• Assist with lease audits to verify billing accuracy and compliance with lease provisions.
• Maintain the lease administration database and tenant/vendor records including insurance certificates ensuring data accuracy and completeness.
• Support preparation of lease abstracts summaries and reports for property management and accounting teams.
• Assist with document retrieval and support for audits due diligence or legal requests.
• Maintain working knowledge of Fair Housing requirements and other applicable leasing regulations; complete ongoing training as required.
• Perform other duties and responsibilities as assigned.

Qualifications

• Bachelors degree in Business Real Estate or related field preferred; equivalent experience considered.
• 1-3 years of experience in lease administration property management or a related field across commercial and/or residential properties.
• Ability to read and interpret commercial and/or residential lease documents.
• Working knowledge of Fair Housing regulations preferred for residential portfolios.
• Proficiency in Microsoft Excel; experience with lease administration or property management software (e.g. Yardi MRI RealPage Lucernex) a plus.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills; comfortable handling tenant/resident inquiries professionally.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Physical Requirements

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role involves standard office work with the ability to use a computer for extended periods. Minimal travel may be required.

This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Why Lincoln

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs mentorship exciting work fast-paced assignments and an environment of constant learning and dedication to results. Our benefits package includes medical dental and vision insurance 401(k) and paid time off.

About Lincoln Property Company

Lincoln Property Company (Lincoln) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners investors lenders and occupiers Lincoln supports the entire real estate lifecycle across asset types including office multifamily life science retail industrial data center production studio healthcare government universities sports and entertainment and mixed-use properties throughout the United States the United Kingdom and Europe. Lincolns combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information visit: .

Benefits:

Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:

• Medical insurance
• Dental insurance
• Vision insurance
• Company-Paid Life insurance
• Company-Paid Long Term Disability
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan Traditional and Roth with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position

Benefit eligibility coverage levels waiting periods and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Companys discretion.

Healthcare Benefits Notice: Eligible employees may participate in Company-sponsored medical dental and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.

Equal Employment Opportunity - Lincoln Property Company is an Equal Opportunity Employer. Employment decisions are based on merit qualifications and business needs. Lincoln does not discriminate against applicants or employees on the basis of race color religion creed sex gender pregnancy childbirth or related medical conditions sexual orientation gender identity or expression national origin ancestry citizenship status age disability genetic information marital status military or veteran status reproductive health decision-making or any other status protected by federal state or local law. Applicants and employees may raise concerns regarding discrimination harassment accommodation or retaliation without fear of reprisal.

Compensation - Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data job responsibilities internal equity geographic location experience education certifications and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses incentives commissions or other forms of compensation where applicable.

Reasonable Accommodation : Lincoln Property Company is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application interview and employment process. If you require an accommodation to participate in the job application or interview process or to perform the essential functions of a role please contact Human Resources at Requests for accommodation will be treated confidentially to the extent permitted by law.

Work Authorization/ E-Verify - Lincoln Property Company participates in E-Verify. All offers of employment are contingent upon the candidate providing valid authorization to work in the United States. Lincoln Property Company does not sponsor employment visas including H-1B for this position at this time.

Background Check - Employment offers are contingent upon the successful completion of a background investigation which may include verification of prior employment education criminal history and other checks as permitted by applicable federal state and local law. The nature and scope of background checks may vary by role and location. Certain roles may require additional screening based on duties (driving history (MVR) financial background check etc.)

Health and Safety - Lincoln Property Company is committed to maintaining a safe and healthy work environment in compliance with all applicable federal state and local occupational health and safety regulations including OSHA requirements. Certain roles may have specific health safety or physical requirements that will be communicated during the hiring process. Employees may be required to wear personal protective equipment (PPE) or comply with site-specific safety protocols depending on the nature of their assignment.

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency person or entity. At this time we are not working with any agencies.

Required Experience:

Unclear Seniority